Business Support, Facilities Support
Business Support, Facilities Support
JLL- Posted 3 hours ago
- Be among the first 10 applicants
Job Description
Facilities Coordinator and Receptionist
Space & Asset Management
Front Desk Operations
Space & Asset Management
- Maintain asset registers and track office equipment and furniture
- Oversee overall facilities operations and strategy for the office/portfolio with office layouts and floor plan updates
- Lead space planning initiatives, workplace optimization, and utilization analysis with moves/adds/changes
- Develop and implement facilities policies, procedures, and best practices
- Manage vendor relationships and negotiate service contracts
- Oversee multiple service providers (cleaning, security, maintenance, landscaping, pest control)
- Conduct vendor performance reviews and ensure compliance with SLAs
- Manage facilities budgets and cost optimization initiatives
- Coordinate building maintenance, repairs, and reactive issues
- Conduct regular facility inspections and safety checks
- Manage access control, keys, and security systems
- Oversee pantry supplies, office supplies, and consumables
- Oversee preventive and reactive maintenance programs
- Coordinate major building projects, refurbishments, and fit-outs
- Manage building systems (HVAC, electrical, plumbing, fire safety)
- Ensure business continuity and emergency preparedness
- Maintain first aid supplies and safety equipment
- Ensure compliance with local regulations, building codes, and JLL standards
- Conduct risk assessments and implement safety improvements
- Manage incident reporting and corrective actions
- Coordinate fire safety drills and emergency response procedures
- Process facilities-related invoices and purchase orders
- Maintain facilities documentation and records
- Support office events and setup requirements
Front Desk Operations
- Greet visitors and manage visitor registration/sign-in process
- Issue visitor passes and notify employees of guest arrivals
- Answer and direct incoming calls professionally
- Manage meeting room bookings and ensure rooms are prepared
- Handle incoming and outgoing mail, courier services, and package deliveries
- Maintain reception area cleanliness, presentation, and organization
- Update reception displays, signage, and communication boards
- Coordinate catering orders for meetings and events
- Manage office supplies inventory for common areas
- Support access card issuance and management
- Serve as first point of contact for office inquiries
- Relay messages and communications to appropriate staff members
- Maintain visitor logs, contact directories, and emergency contact lists
- Coordinate with building security and management as needed
- Assist with office events, town halls, and special functions
- Support room setup and breakdown for events
- Coordinate guest lists and RSVPs for office functions
- Provide general administrative support to the facilities team
- Assist with office events and special projects as needed
- Support health and safety protocols (temperature checks, health declarations if required)
More Info
Key Skills
About Company
Skills:
building security , facility management databases, Electrical Systems, HVAC systems, Plumbing, lighting, Budget Tracking
Skills:
Event Support, Vendor Management, Administrative Support, Facilities Operations, Building Maintenance, Space Planning
Skills:
Executive assistant support, Email marketing setups and funnel builds, CRM workflows and database upkeep, Back-office administrative tasks, Social media scheduling and content management, Digital project implementation, Support for business tools and platforms, Zapier automations and no-code systems, Logistics and calendar coordination, Research reporting and operations support, Marketing and recruitment coordination
Skills:
Process Documentation, Records Management, Business Support, Report Preparation, data consolidation, administrative coordination