WHAT YOU'LL DO:
As an Operations Analyst, you'll support the operational and financial needs of large, complex projects by working closely with project leadership and cross-functional teams. You'll manage data, workflows, and reporting for the project, ensuring accuracy in financial and invoicing processes and supporting effective project execution through strong analytical and organizational skills.
Responsibilities
- Build, maintain, and analyze Excel-based trackers, reports, and dashboards to monitor project budgets and invoices
- Manage and maintain project workflows, timelines, and task tracking using project management tools (e.g., Smartsheet, Asana)
- Maintain clear file organization systems in SharePoint and other file-sharing platforms
- Support project-specific finance and invoicing processes, including tracking billable activity, reviewing invoices for accuracy, and reconciling financial data
- Partner closely with project managers, finance team, and internal stakeholders to ensure accurate, timely, and consistent project reporting
- Ensure data accuracy, consistency, and integrity across all project systems and deliverables
- Maintain clear documentation of project processes, workflows, and operational procedures
- Support ad hoc data analysis and reporting needs related to the project
- Manage competing priorities and deadlines within the scope of a single, high-impact project
- Support with notetaking, next step tracking, weekly status reporting, and other project management needs
Qualifications
- Bachelor's degree in business, finance, operations, analytics, or a related field
Required Skills
- Strong proficiency in Microsoft Excel, including formulas, data analysis, and reporting
- Experience supporting project operations using tools such as Smartsheet, Asana, or similar project management platforms
- Knowledge of finance, budgeting, and invoicing processes, preferably in a project-based environment
- Exceptional attention to detail and commitment to data accuracy
- Strong analytical, organizational, and problem-solving skills
- Ability to manage priorities and deadlines within the context of large, complex projects
- Familiarity with AI tools and comfort learning new systems and tools
- Excellent written and verbal communication skills
- Commitment to educational equity
- Comfort with project management tools and deadlines
- Commitment to organizational mission and inclusion
- Collaborative mindset and ability to work effectively with cross-functional teams
- Ability to navigate ambiguity and adapt to evolving project needs
- Ability to manage, prioritize, and multitask
- Sense of humor and ability to work in a dynamic environment
