Responsibilities
- Enter and upload vendor bills and customer invoices into accounting and tracking software.
- Assist with billing processing and payment application.
- Verify invoice details including pricing, tax, and job/project coding.
- Request, collect, and track W-9 forms and Certificates of Insurance (COIs).
- Identify and resolve billing discrepancies; escalate issues when necessary.
- Maintain vendor and customer account records.
- Perform general administrative and clerical support for the accounting team.
Qualifications
- Minimum 5 years of billing, invoicing, accounting support (A/R, Reconciliation, P&L) and administrative experience with Quick Books.
- Strong understanding of financial recordkeeping and billing workflows.
- Time management and organizational skills.
- Ability to learn new systems and processes quickly.
- Reliable and dependable team player.
Knowledge, Skills, & Abilities
- Strong organizational and interpersonal skills.
- Proficient in Microsoft Excel and Microsoft Office.
- Comfortable working within billing/accounting software (QuickBooks and other third-party systems).
- Ability to manage multiple tasks and meet deadlines.
- High attention to detail and accuracy.
- Professional written and verbal communication skills.
- Willingness to assist in various tasks as needed.
- Construction or property management industry experience preferred.
- Willing to work on-site (Madrigal Business Park, Alabang)
