Employment Type: Part-time Employment (Up to 10 hours/weekly)
Work Setup: Day-1 onboarding, followed by a remote setup.
Work Schedule: Day Shift (Following Australian Time Zone)
Location: Eastwood, Libis, Quezon City
About The Client
A construction and project management company that focuses on managing building projects from start to finish. It's run by a builder with hands-on experience, and the company emphasizes detailed planning, smooth communication, and quality outcomes throughout the lifecycle of a construction job.
The Role
We're hiring a
Bookkeeper Specialist to support day-to-day accounting operations for a growing a set of businesses. You'll own core transactional accounting, maintain clean and timely financials, and partner with onshore stakeholders to keep month-end close moving smoothly. You should be comfortable working in
Xero, improving workflows, and communicating clearly across time zones.
Role Responsibilities
- Core Accounting
- Manage AP and AR processing (bills, invoices, credits, vendor/customer maintenance).
- Perform bank and credit card reconciliations; investigate variances and resolve discrepancies.
- Prepare and post journal entries (accruals, prepaids, reclasses) with proper support.
- Maintain general ledger accuracy, including account mappings and consistent coding.
- Environment includes multiple operating entities with recurring monthly close requirements and moderate transaction volume.
- Month-End Close Support
- Support the monthly close calendar: tie-outs, schedules, and documentation.
- Assist with balance sheet reconciliations and flux explanations (actual vs. prior / budget).
- Help produce recurring reports: P&L, balance sheet, cash position, AR/AP aging.
- System & Process Excellence (Xero)
- Use Xero to ensure clean financial data: vendor setup, PO/expense workflows, classes/departments (as applicable).
- Maintain internal controls: approvals, audit trails, and backup documentation.
- Identify and implement process improvements (templates, rules, automation, checklists).
- Additional tasks:
- Maintain and update the weekly invoice tracker, including invoices to be paid, pending, or completed.
- Keep project spreadsheets current by recording staff hours, subcontractor invoices, and materials purchased.
- Transfer project data from Excel spreadsheets to Xero for accurate invoicing on a weekly basis.
- Enter and upload all bills and expenses into Xero to ensure accurate financial records.
- Cross-Functional Collaboration
- Coordinate with operations, sales, and leadership to resolve billing, collections, and expense issues.
- Provide timely status updates and manage priorities across multiple deadlines
Job Requirements
- 3+ years of accounting experience
- Hands-on experience with Xero is required.
- Background is construction industry is a plus.
- Strong working knowledge of AP/AR, reconciliations, and GL fundamentals.
- Solid Excel/Google Sheets skills (lookups, pivots, basic formulas).
- High attention to detail and strong follow-through in a remote environment.
- Strong written English communication
- Comfort working with Australian stakeholders is a plus.
- Ability to work independently with minimal supervision once trained.
WHY INTELASSIST
We grow together. We value your effort. We aim to empower you.
