Bookkeeper

Bookkeeping · Financial Documentation ·

Disbursement Control · Reporting Accuracy · Compliance

SME / Construction / Project-Based /

Multi-Transaction Environment

This is NOT just a data-entry accounting role.

This is NOT a passive bookkeeping position.

This role requires accuracy, documentation discipline, and financial control awareness.

We are looking for a Bookkeeper / AccountingAdmin who can properly record transactions, organize financial documentation, monitor disbursements, and support management in maintaining clear and reliable financial records.

This role answers one key operational question every day:

How do we ensure every financial transaction is properly recorded, documented, traceable, and compliant

ROLE OVERVIEW

The Bookkeeper / Accounting Admin is responsible for maintaining accurate financial records, organized accounting documentation, and timely financial reporting support.

This role ensures that:

• Transactions are recorded correctly

• Supporting documents are complete and verified

• Financial records are organized and traceable

• Disbursements are properly monitored

• Financial reports are accurate and up-to-date

Accuracy, discipline, and documentation control are critical in this role.

CORE RESPONSIBILITIES

-BOOKKEEPING & FINANCIAL RECORDING

The Bookkeeper is responsible for recording company financial transactions including:

• Cash receipts

• Bank transactions

• Disbursements and payments

• Supplier payments

• Expense records

• Payroll-related entries (if assigned)

• Project-related expenses

Ensure proper recording of:

• Journal entries

• Accounts payable

• Accounts receivable

• Expense classifications

• Financial ledgers

• Project expense tracking (if applicable)

All financial records must be:

Accurate

Updated

Properly categorized

Supported with documentation

-DOCUMENTATION & RECORD CONTROL (VERY IMPORTANT)

This role requires strong documentation discipline.

The Bookkeeper must ensure that every recorded financial transaction has complete supporting documents, including:

• Official receipts

• Sales invoices

• Supplier invoices

• Delivery receipts

• Purchase orders

• Payment vouchers

• Contracts and agreements (when applicable)

Responsibilities include:

• Organizing financial documents systematically

• Maintaining proper file management (physical and digital)

• Ensuring all records are traceable and audit-ready

• Verifying that documentation supports recorded transactions

Incomplete or missing documentation must be flagged immediately.

-DISBURSEMENT & PAYMENT MONITORING

The Bookkeeper assists in monitoring and controlling company disbursements.

Responsibilities include:

• Preparing payment vouchers

• Verifying supporting documents before payment processing

• Monitoring supplier payments

• Monitoring project-related expenses

• Tracking payment schedules and due dates

• Recording all disbursements accurately

No payment should proceed without proper supporting documents and approval.

-COLLECTION & RECEIVABLE MONITORING

Assist in monitoring company receivables.

Responsibilities include:

• Tracking client payments

• Monitoring outstanding receivables

• Updating receivable records

• Preparing collection summaries when required

• Coordinating with management regarding overdue accounts

Ensure receivable records are accurate and updated regularly.

BANK RECONCILIATION & FINANCIAL TRACKING

Responsibilities include:

• Monitoring bank transactions

• Assisting in bank reconciliation

• Verifying deposits and withdrawals

• Ensuring recorded transactions match bank records

• Reporting discrepancies or unusual transactions

Any discrepancy must be reported immediately to management.

-FINANCIAL REPORT SUPPORT

Assist management by preparing financial summaries such as:

• Expense summaries

• Cash flow tracking reports

• Payment schedules

• Accounts payable reports

• Accounts receivable reports

• Disbursement summaries

Reports must be:

Accurate

Organized

Timely

Ready for management review

-COMPLIANCE & ACCOUNTING SUPPORT

Support accounting and compliance requirements including:

• Preparing records for accounting review

• Assisting external accountants when required

• Organizing financial records for tax compliance

• Ensuring documentation is audit-ready

• Supporting financial review and reporting processes

The Bookkeeper must maintain records in a clean, organized, and compliant format.

-INTERNAL COORDINATION

Coordinate with internal teams including:

• Management

• Accounting / Finance Team

• Procurement

• Operations / Project Teams

Ensure financial records align with actual transactions, purchases, and project expenses.

WORK DISCIPLINE EXPECTED

This role requires someone who is:

Accurate

Detail-oriented

Organized

Documentation-driven

Responsible with financial data

Able to maintain confidentiality

Errors in bookkeeping affect company decisions and financial reporting — therefore accuracy is critical.

QUALIFICATIONS

• Graduate of Accounting, Accounting Technology, or related field

• Experience in bookkeeping or accounting support preferred

• Knowledge of basic accounting principles and financial documentation

• Familiar with bookkeeping systems or accounting software (QuickBooks, Xero, etc. is an advantage)

• Proficient in Microsoft Excel or spreadsheet tools

• Strong attention to detail and organization skills

REPORTING LINE

• Reports directly to Management / Finance Lead

• Coordinates with Accounting, Operations, and Procurement

Kindly send your CV to [Confidential Information] and [HIDDEN TEXT] with the email subject HR Associate: [Your name]. For example: HR Associate: John Smith.