Bookkeeper

About the Role

We are seeking an experienced QuickBooks Online (QBO) Bookkeeper to support the day-to-day accounting and month-end activities of a nonprofit organization.

The ideal candidate has hands-on experience with QuickBooks Online, nonprofit accounting, AP/AR, reconciliations, expense reimbursements, month-end close, and audit preparation. This role requires exceptional attention to detail, accurate financial recordkeeping, strong English communication skills, and the ability to independently manage recurring accounting responsibilities and deadlines.

Experience supporting 501(c)(3) nonprofit organizations is highly important, particularly for candidates familiar with nonprofit financial recordkeeping, compliance-related accounting activities, and California nonprofit requirements.

Key Responsibilities

Bookkeeping & QuickBooks Online

• Maintain accurate and up-to-date accounting records in QuickBooks Online.
• Record and review financial transactions for accuracy and completeness.
• Maintain organized supporting documentation for accounting activities.
• Review account balances and investigate unusual or incomplete transactions.
• Ensure transactions are properly documented and categorized.

Accounts Payable & Accounts Receivable

• Manage day-to-day Accounts Payable activities.
• Track and process Accounts Receivable transactions.
• Review invoices and supporting documentation.
• Follow up on outstanding accounting-related items.
• Maintain accurate vendor and customer records.

Expense Reimbursements

• Process and record employee expense reimbursements.
• Review reimbursement requests and supporting receipts.
• Verify expenses are properly documented and recorded.
• Resolve discrepancies or missing documentation.

Reconciliations & Month-End Close

• Perform expense and account reconciliations.
• Identify and resolve discrepancies between accounting records and supporting documentation.
• Assist with month-end account reconciliations.
• Support month-end closing activities.
• Ensure records are complete and accurate before close.

Audit & Compliance Support

• Prepare and organize financial documentation required for audits.
• Assist with audit preparation and provide supporting schedules.
• Retrieve financial records and documentation requested during audits.
• Maintain organized audit-ready files.
• Support compliance-related accounting activities.
• Assist with accounting requirements related to California nonprofit organizations and state tax matters.

Communication & Accounting Support

• Communicate clearly with internal stakeholders regarding accounting questions.
• Follow up on missing information or documentation.
• Provide timely updates regarding accounting-related issues.
• Independently manage recurring accounting tasks and deadlines.

Qualifications

• Previous experience as a Bookkeeper, Accounting Specialist, or similar accounting professional.
• Hands-on experience using QuickBooks Online (QBO).
• Experience supporting 501(c)(3) nonprofit organizations.
• Strong knowledge of Accounts Payable, Accounts Receivable, reconciliations, and expense reimbursements.
• Experience supporting month-end close and account reconciliation activities.
• Experience preparing financial documentation for audits.
• Knowledge of nonprofit accounting practices and financial recordkeeping.
• Familiarity with compliance-related accounting activities.
• Experience with California nonprofit accounting or state tax requirements is highly preferred.
• Excellent written and verbal English communication skills.
• Strong attention to detail, organization, and accuracy.
• Ability to work independently with minimal supervision.
• Ability to manage recurring accounting tasks and deadlines.

Benefits:

• Company Christmas gift
• Company events
• Free parking
• Health insurance
• On-site parking
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee