Location: Onsite
Employment Type: Full-Time
Position:
Bookkeeper / Construction Administration Specialist
Seeking a highly organized and detail-oriented
Bookkeeper / Construction Administration Specialist to support both the financial and operational aspects of a growing residential construction business.
This position is not a traditional bookkeeping role. The successful candidate must be capable of managing accurate financial records while supporting project administration, job costing, billing, documentation management, and construction-related workflows.
The ideal candidate combines strong bookkeeping expertise with the ability to thrive in a fast-paced
construction environment.
Key Responsibilities:
Bookkeeping & Financial Management
- Maintain accurate financial records in QuickBooks
- Process accounts payable and project-related expenses
- Reconcile accounts and financial transactions
- Process vendor and subcontractor invoices
- Support payroll processing activities
- Assist with month-end bookkeeping and reporting
- Prepare documentation for year-end accounting reviews
Construction Administration & Buildertrend
- Maintain project information within Buildertrend
- Upload invoices, receipts, project documentation, photos, and supporting files
- Ensure project records are accurate and organized
- Track project costs and support job costing initiatives
- Assist in improving operational workflows and project visibility
Client Billing & Project Reporting
- Support monthly billing activities
- Prepare project cost tracking reports
- Generate budget utilization and project financial reports
- Ensure project expenses align with client billing
We are looking for:
- Has strong bookkeeping fundamentals and QuickBooks expertise
- Understands how financial processes support construction projects
- Can work independently and proactively identify issues
- Is highly organized and comfortable managing multiple priorities
- Has experience supporting operational and project-based environments
- Takes ownership of responsibilities and follows through with minimal oversight
Requirements
Must Have the following:
✅ Minimum 3 Years Of Hands-on Bookkeeping Experience
✅
Strong and recent QuickBooks experience (daily use in a bookkeeping/accounting capacity)
✅ Construction industry andBuildertrend experience
✅
Experience processing invoices, vendor payments, expense tracking, and account reconciliations
✅
Excellent attention to detail with a proven track record of financial accuracy
✅
Strong organizational skills and ability to manage multiple tasks independently
✅
Excellent written and verbal English communication skills
✅
Ability to work with minimal supervision and meet deadlines consistently
Highly Preferred (Strong Advantage)
⭐ Construction industry experience
⭐ Buildertrend experience
⭐ Construction accounting and job costing knowledge
⭐ Experience supporting project managers, estimators, or construction operations
⭐ Experience with contractor billing and subcontractor management
