Bookkeeper (AppFolio + QuickBooks)

JOB TITLE: AppFolio + QuickBooks Bookkeeper (US Property Management)

ENGAGEMENT: Full-Time, Long-Term Role, Direct Client

READ THIS FIRST

Before you apply, please read carefully. We want to be honest about who this role is for, so neither of us wastes time.

This is not a part-time gig or a side project. This is a full-time, dedicated, long-term seat on our finance team. We want one person who shows up every day, knows our books better than anyone else, and grows with us for years.

This is not entry-level. If you have used AppFolio for less than 3 years, or if you do not have strong hands-on QuickBooks Online experience, this is not the right fit. We are not in a position to train someone on the basics of either system. We need an expert in both from day one.

This is not a low-accountability role. You will own the numbers. When something is off in our books, we will look to you to find it and fix it. If you prefer to be told exactly what to do every hour, this role will frustrate you.

If any of that gave you pause, that is okay. We would rather you decide now than 30 days in. If you are still reading and excited, please keep going.

ABOUT THE CLIENT (LIGHTHOUSE REALTY LV)

We are a property management and real estate brokerage based in Allentown, Pennsylvania. We manage residential rentals across the Lehigh Valley for owners who trust us with one of their largest assets. That trust is the foundation of our business. Every dollar we touch belongs to someone else, and we treat it that way.

We run on the EOS framework, which gives us clear roles, weekly accountability meetings, and quarterly priorities. But systems are only the skeleton. The reason our owners stay with us, and the reason our team stays with us, is the way we treat people. We try to be a company where every owner, tenant, vendor, and team member feels seen and respected. That is not a slogan. It is the standard we hold each other to.

We are a Christian-owned company. We are not asking you to share our faith. We are telling you the values that shape how we run: stewardship of what is entrusted to us, and treating every person with dignity.

THE ROLE

You will own day-to-day bookkeeping across two systems. AppFolio for our managed property portfolio, and QuickBooks Online for our corporate books. You will report to our Finance and Operations lead. The work matters because the numbers represent real people. The owner depending on a clean statement to plan their retirement. The tenant whose security deposit needs to come back accurately and on time. The vendor who needs to get paid this week. Good bookkeeping is how we keep faith with all of them.

Over time, the right person will grow into owning the full finance function for the company. This is not a stepping-stone role. It is a build-with-us role. If you do excellent work and earn our trust, your seat will grow as the company grows.

Daily and weekly work in AppFolio.

. Post rent payments, late fees, and tenant charges.

. Process accounts payable and vendor invoices.

. Manage tenant and owner ledgers.

. Build and code maintenance work orders.

. Maintain accurate tenant and owner portal data.

Daily and weekly work in QuickBooks Online.

. Maintain the corporate books cleanly and accurately.

. Categorize transactions and reconcile accounts.

. Process corporate AP and AR.

. Support payroll and contractor payment workflows.

Monthly close work.

. Full bank reconciliations inside AppFolio and QuickBooks Online, start to finish.

. Security Deposit Trust account compliance for Pennsylvania.

. Owner statement review and accuracy check while processing owner distributions.

. Security deposit tracking and dispositions.

. Run and interpret financial reports across both systems (P&L, balance sheet, cash flow).

Reporting and communication.

. Flag discrepancies, anomalies, or risks before they become problems.

. Communicate clearly and proactively with the team.

. Help us improve our processes as you learn our business.

NON-NEGOTIABLE REQUIREMENTS

. Minimum 3 years hands-on AppFolio experience. We will test for this.

. Minimum 3 years hands-on QuickBooks Online experience. We will test for this.

. Strong grasp of property management trust accounting.

. Full bank reconciliation experience inside both AppFolio and QuickBooks Online.

. Experience with owner statements, AP, AR, security deposits, and month-end close.

. Excellent written English. You will communicate with our team daily.

. Reliable internet, quiet workspace, backup plan for outages.

. Available 9am to 1pm US Eastern Time minimum, Monday to Friday. Flexible on the rest.

NICE TO HAVE

. Experience with US property management for residential rental portfolios.

. Comfort using AI tools like Claude or ChatGPT to work faster.

. Payroll processing experience.

WHAT WE OFFER

. $1,300 to $1,800 per month USD, based on real experience.

. 13th month bonus.

. Paid time off after 90 days.

. Annual reviews with raises tied to performance.

. A long-term home, not a short-term contract. The right person can grow with us as the company grows.

. A team that respects your time, communicates clearly, and treats you like a person, not a resource.

WHAT WE EXPECT IN RETURN

. You stay. We invest deeply in onboarding and in our people. We are looking for someone who wants to be here in 3 years, not just 6 months.

. You communicate. If something is late, broken, or unclear, we hear about it from you first.

. You take ownership. You do not wait to be told. If you see something off in the books, you investigate.

. You bring your full self. Honest work, done well, treating others the way you want to be treated.

Click this link to submit your application: https://api.leadconnectorhq.com/widget/form/fcwrNmOLvezEIXq3LxJ5