Client Overview
Growing Sydney-based digital services company seeking a Bookkeeper/Finance Specialist to manage invoicing, billing reconciliations, supplier payments, and accounts receivable. The role will also analyze hosting costs, identify revenue leakage, improve pricing, and support business growth with significant autonomy.
Schedule:
- Mon-Fri 7-8 hours per day Australian Eastern Time Client Timezone: Australian Eastern Standard Time (AEST)
Responsibilities
- Reconcile bank statements and supplier invoices in Xero on a monthly basis
- Ensure all clients are invoiced accurately for web hosting, Microsoft licenses, and recurring services
- Analyze monthly hosting provider invoices and compare actual usage costs against client billing to identify profit margin opportunities
- Recommend pricing adjustments to clients with 60-day notice periods to optimize profitability while maintaining competitive rates
- Follow up with clients on outstanding invoices to prevent payment delays from accumulating over multiple months
- up and manage recurring invoices in Xero for ongoing services Identify clients not currently being billed for active services and rectify billing gaps
- Prepare financial records for external accountant to submit BAS and tax returns
- Assist with operational tasks including organizing client proposals and managing administrative workflows
- Monitor company LinkedIn and social media accounts with basic posting to promote new services
- Helping out with social media and marketing tasks
Must-Have Requirements
- Proven experience in bookkeeping and accounting, including bank reconciliations and invoice management Proficiency in Xero accounting software
- Strong analytical skills to compare supplier costs against client billing and identify discrepancies
- Excellent written and verbal English communication skills for client correspondence
- Experience following up on overdue invoices and managing accounts receivable
- Ability to work independently with initiative to identify problems and implement solutions Comfortable working Australian business hours
- Previous experience as a virtual assistant or in administrative support roles
Nice-to-Have Requirements
- Bonus if you have formal accounting qualifications or background It helps if you have experience in the web hosting or digital services industry
- Bonus if you are comfortable with Microsoft Excel and spreadsheet analysis It helps if you have basic social media management experience for corporate LinkedIn accounts
- Bonus if you have previous experience working with Australian clients or businesses
Independent Contractor Perks
- Permanent work from home
- Immediate hiring
- Health Insurance Coverage for eligible locations (for full-time roles only)
Note
- Please click the Apply button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.
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