The Bookkeeper / Accounting Specialist will be responsible for supporting and maintaining the organization's day-to-day accounting operations, with primary responsibility for bookkeeping, general ledger activities, accounts payable and receivable, bank reconciliations, tax compliance, payroll support, and month-end closing.
The role requires a hands-on accounting professional who can maintain accurate financial records, identify and resolve discrepancies, manage accounting documentation, and coordinate effectively with internal teams and external stakeholders.
Key Responsibilities:
General Accounting & Bookkeeping
- Maintain accurate and timely accounting records and general ledger entries.
- Record and process day-to-day financial transactions, including receipts, disbursements, adjustments, and journal entries.
- Perform account reconciliations and investigate discrepancies or unusual transactions.
- Prepare and maintain supporting schedules for balance sheet and income statement accounts.
- Assist with month-end and year-end closing activities.
- Ensure accounting records are complete, accurate, properly documented, and readily available for review or audit.
Accounts Payable & Receivable
- Manage and monitor accounts payable and accounts receivable transactions.
- Review and process supplier invoices, payment requests, customer payments, and other supporting documents.
- Monitor outstanding receivables and coordinate collection follow-ups when necessary.
- Coordinate with Procurement and Operations regarding vendor payments, disbursements, and payment schedules.
- Reconcile AP/AR balances and investigate outstanding or unreconciled items.
Bank & Cash Reconciliation
- Perform regular reconciliation of bank accounts, credit cards, petty cash, and other cash-related accounts.
- Match deposits, collections, payments, and disbursements against accounting records and bank statements.
- Investigate and resolve reconciling items, discrepancies, duplicate postings, and timing differences.
- Maintain accurate cash and cash equivalent records.
Tax Compliance
- Prepare and assist with timely filing of applicable BIR tax returns and compliance requirements.
- Support the preparation of VAT, withholding tax, percentage tax, and other applicable tax filings.
- Maintain tax-related schedules, documentation, and supporting records.
- Monitor filing deadlines and coordinate with the Head of Accounting to ensure compliance with Philippine tax regulations.
Payroll Support
- Assist with payroll processing and reconciliation.
- Prepare and verify payroll-related computations and supporting schedules.
- Assist in the computation and processing of statutory contributions, including SSS, PhilHealth, and Pag-IBIG.
- Coordinate with HR or payroll service providers regarding payroll-related requirements and discrepancies.
Reporting & Audit Support
- Prepare financial reports, schedules, reconciliations, and accounting summaries as requested by the Head of Accounting.
- Provide supporting documents and schedules for internal and external audits.
- Maintain organised accounting records, invoices, receipts, and other financial documentation.
- Assist in identifying process gaps and implementing improvements to accounting controls and workflows.
Systems & Process Improvement
- Maintain accounting workflows and documentation within the organisation's systems.
- Assist in the transition and maintenance of financial workflows through ClickUp or similar platforms.
- Support the implementation and improvement of accounting processes as the business grows.
- Adapt to new accounting, payroll, and workflow management systems as required.
Qualifications:
- Bachelor's degree in Accountancy, Accounting Technology, Financial Management, or a related field.
- At least 3-4 years of relevant experience in general accounting, bookkeeping, or a similar role.
- Hands-on experience in general accounting, bank reconciliation, AP/AR, and month-end closing.
- Working knowledge of Philippine tax compliance and BIR filing requirements.
- Experience with payroll processing and statutory contributions is preferred.
- Strong understanding of accounting principles and financial documentation.
- High attention to detail and accuracy.
- Strong organizational and time-management skills.
- Able to work independently and manage multiple accounting deadlines.
- Strong written and verbal communication skills.
Technical Skills
Required:
- Microsoft Excel and/or Google Sheets
- Accounting software such as QuickBooks Online, Xero, SAP, or similar ERP/accounting systems
- Google Workspace
Preferred / Willing to Learn:
- ClickUp or similar workflow management platforms
- BIR eFPS and online filing systems
- HR/payroll platforms such as EoR, People Matters, or similar systems
Key Competencies
- Accounting Accuracy – Maintains accurate financial records and ensures transactions are properly supported and reconciled.
- Attention to Detail – Able to identify discrepancies and resolve accounting issues promptly.
- Integrity & Confidentiality – Handles sensitive financial and employee information responsibly.
- Ownership & Accountability – Takes ownership of assigned accounting processes and follows through on deadlines.
- Communication – Coordinates effectively with internal departments, vendors, and other stakeholders.
- Organization & Time Management – Manages multiple accounting activities and regulatory deadlines effectively.
- Adaptability – Comfortable working with evolving processes, systems, and business requirements.
- Problem Solving – Investigates discrepancies and identifies practical solutions to accounting and process issues.
