Job Summary
The Billing and Remittance Associate is responsible for the accurate processing, monitoring, and reporting of all billed accounts. This role ensures completeness of required documentation, timely submission of electronic reports to DepEd, and efficient handling of billing and remittance transactions across multiple government and institutional partners. The position plays a critical role in maintaining financial accuracy, compliance, and timely reconciliation of payments.
Key Responsibilities
- Billing Operations
- Process and monitor all booked accounts for billing, ensuring accuracy and completeness of submitted documents.
- Prepare and submit required electronic billing reports to DepEd and other partner institutions.
- Generate and maintain comprehensive billing reports, including deducted, un-deducted, and not effected accounts.
- Process billing statements for:
- DepEd RPSU and its Autonomous Schools and Units
- State Universities and Colleges / Local Universities and Colleges (SUCs/LUCs)
- Technical Education and Skills Development Authority (TESDA)
- Department of Science and Technology – Philippine Science High School (DOST–PSHS)
- Remittance Processing
- Ensure timely and accurate remittance of payments from DepEd RPSU, SUCs/LUCs, TESDA, and DOST–PSHS.
- Process and post remittances received from DepEd RPSU, Secondary Autonomous Schools, and other payroll channels.
- Reconcile payments against billed accounts and identify discrepancies.
- Transaction Management
- Review and process billing and remittance-related transactions, including refunds, adjustments, and re-billing.
- Investigate and resolve billing discrepancies or issues in coordination with internal and external stakeholders.
- Reporting and Compliance
- Prepare regular and ad hoc reports related to billing and remittance activities.
- Ensure compliance with internal policies, financial procedures, and government reporting requirements.
- Other Duties
- Perform other related tasks and responsibilities that may be assigned from time to time.
Qualifications
- Bachelor's degree in accounting, Finance, Business Administration, or a related field
- At least 1–2 years of experience in billing, collections, remittance, or accounting-related roles
- Strong understanding of billing processes, reconciliation, and financial reporting
- High attention to detail and accuracy in data processing
- Proficient in Microsoft Excel and other financial/reporting tools
- Good analytical and problem-solving skills
- Willing to be assigned in BALAMBAN, CEBU
