The Billing and Project Support Specialist is responsible for ensuring accurate and timely client invoicing, maintaining proper documentation, and supporting project management operations. This role requires strong attention to detail, cross-departmental coordination, and adherence to company policies and client agreements.
Key Responsibilities:
Prepare and consolidate all required information for client invoice generation.
Perform monthly reconciliation of billable items, including:
Employee salaries, monetary benefits, and employer government contributions
Billable employee benefits
Reimbursable costs such as procurement of items and services
Review client contracts regularly to ensure accurate and timely billing.
Coordinate with key stakeholders to gather complete and accurate invoice data each cycle.
Collaborate with the assigned Project Manager of the account and Finance Team to resolve billing discrepancies and address client inquiries.
Maintain compliance with internal controls, policies, and regulatory requirements throughout the invoicing process.
Develop, update, and maintain Standard Operating Procedures (SOPs) related to invoicing to ensure consistency across departments.
Keep organized, up-to-date records and documentation related to client invoicing
Provide operational support to the Project Management Department, including:
Equipment inventory management
Preparation of decks and presentations
General administrative assistance
Qualifications:
Graduate of any 4-year course
Experience in billing and or AR is preferred but not required
Strong organization skills and attention to detail
Good written and oral communication skills
Proficiency in Microsoft Office, especially MS Excel
Ability to work independently while managing multiple deadlines
Willing to work in US business hours and report on site in Makati
