BILLING AND COLLECTIONS ASSOCIATE

IOT Philippines Inc. is a leading company specializing in IoT and RFID solutions, driving innovation in automation, security, and operational efficiency across various industries. As a Billing and Collections Associate, your role is to manage billing and collection processes, monitor customer accounts and payment transactions, coordinate logistics-related billing concerns, and maintain accurate financial records to support efficient operations and healthy cash flow management.

JOB RESPONSIBILITIES:

• Verify customer Purchase Orders (POs) and supporting documents against Odoo ERP records, ensuring accurate customer information, item details, pricing, discounts, payment terms, salesperson assignments, and project monitoring records.
• Generate, print, and process Internal Sales Orders (ISOs), Change Order Forms (COFs), tool requests, Internal Transfers, Trust Receipts, repair service orders, and Field Service Reports (FSRs), ensuring correct details, required approvals, item code creation, and successful processing of related transactions.
• Create and maintain Job Order (JO) numbers, Feng-Project records, Analytic Accounts, Bill of Materials (BOM) breakdowns, Control Numbers, Analytic Distribution, and other project-related ERP records, ensuring completeness and accuracy.
• Prepare, organize, maintain, and properly file complete physical and electronic project documentation and folders in designated shared storage; coordinate document turnovers and folder releases with Project Management, Technical, Warehouse, Software Development, and other concerned departments through approved communication channels.
• Monitor and process project-related transactions, including pending tool cancellations in coordination with the Audit Team, verify successful ERP updates, and ensure all project administration documents comply with company procedures, documentation standards, and Admin Department policies; perform other duties as assigned.

JOB QUALIFICATION:

• Bachelor's degree in Accounting, Business Administration, Management, or a related field.
• Experience in billing, collections, sales order processing, project administration, or documentation management is an advantage.
• Knowledge of ERP systems, preferably Odoo, and experience processing purchase orders, sales orders, change orders, inventory transfers, service orders, and related transactions.
• Strong attention to detail and organizational skills, with the ability to verify pricing, quantities, product specifications, serial numbers, approvals, project records, and supporting documents accurately.
• Good communication and coordination skills, with the ability to maintain organized records, manage multiple documentation requirements, coordinate with different departments and the Audit Team, and comply with company policies and procedures.