Job Description
Responsibilities And Duties
Invoicing and Billing: Generate, prepare, and distribute invoices (via mail, email, or client portals) for goods or services rendered.
Payment Processing: Post incoming payments (cash, checks, ACH, wire transfers, credit cards) to customer accounts in accounting software.
Accounts Receivable Management: Monitor aging reports to identify outstanding, overdue accounts and initiate collection efforts to minimize bad debt.
Reconciliation: Reconcile AR sub-ledgers with the general ledger, ensuring all accounts are accurate and up-to-date.
Dispute Resolution: Investigate and resolve billing discrepancies, deductions, and customer inquiries, issuing credit memos or refunds when necessary.
Record Keeping: Maintain detailed, organized records of all client transactions, payment plans, and communications.
Reporting: Prepare daily, weekly, or monthly reports on cash receipts and accounts receivable aging for management.
Skills And Qualifications
Proficiency in MS Word, MS Excel, Powerpoint.
Strong understanding of basic accounting principles and general ledger posting.
Excellent communication and customer service skills for handling sensitive payment discussions.
High attention to detail and accuracy in data entry.
Relevant experience in finance, billing, or collections, often requiring an Associate's or Bachelor's degree in Accounting/Finance.
