Bilingual Executive Assistant

We are looking for a highly organized and detail-oriented Executive Administrative Assistant (Japanese Bilingual) to provide comprehensive administrative support to senior leadership. This role plays a critical part in ensuring smooth day-to-day operations, supporting executive priorities, and facilitating effective communication across a global organization.

Responsibilities

• Manage calendars, schedules, meetings, and travel arrangements for executives
• Coordinate logistics, technical setup, and execution of meetings and events
• Handle expense reporting and administrative documentation
• Collaborate with stakeholders across regions to align priorities and schedules
• Act as a key point of contact and trusted support for internal and external stakeholders
• Provide guidance or mentorship to junior team members when needed
• Proactively anticipate needs and ensure seamless operational support

Qualifications & Skills

• Fluent in Japanese and English (spoken and written)
• JLPT certification required (Language Premium)
• 3–5 years of relevant experience in executive or administrative support
• Strong communication and interpersonal skills with a professional approach
• Proven ability to work independently and manage multiple priorities effectively
• High attention to detail and strong focus on stakeholder/client satisfaction

Proficiency in:

1. Microsoft Office (Word, Excel, PowerPoint)
2. Microsoft Teams
3. Calendar and schedule management tools
4. Expense management tools (e.g., Concur)
5. Experience in event coordination and logistics management
6. Technically confident with the ability to learn new tools quickly (including AI too Is
7. Adaptable, proactive, and able to thrive in a fast-paced environment
8. Strong ownership mindset with ability to follow through on tasks

Preferred Experience

• Experience mentoring or guiding junior team members
• Exposure to global or regional operations and working with cross-country teams
• Comfortable working across time zones and in a multicultural environment
• Demonstrated ability to handle a high workload and prioritize effectively