Company Description
Lexmark, now part of Xerox, specializes in cloud-enabled imaging and IoT technologies that empower businesses globally to achieve swift and impactful results. Leveraging proven technologies and extensive industry expertise, Lexmark drives business transformation by turning information into actionable insights. The company provides innovative solutions that help customers optimize processes, enhance decision-making, and achieve operational excellence.
Job Summary
The Lexmark/Xerox Bid Manager drives the end-to-end commercial proposal process for enterprise clients. This role project-manages the creation of compliant, highly competitive bids from initial discovery through to contract execution. Operating across global regions, the Bid Manager collaborates with sales leadership and cross-functional teams to build strategic solutions, establish trading terms, and deliver winning documentation.
Key Responsibilities
- Project Management: Oversee proposal timelines, assign deliverables, and enforce version control for all master bid files.
- RFP Analysis: Review Requests for Proposals (RFPs) thoroughly to map client needs, submission rules, compliance requirements, and potential risks.
- Cross-Functional Collaboration: Partner with global sales units (NA, EMEA, AP) and Subject Matter Experts in Legal, R&D, and HR to gather technical input.
- Content & Quality Control: Consolidate, copyedit, and format team submissions to eliminate errors and align with strict client formatting rules.
- Internal Governance: Facilitate formal corporate reviews, manage approval routing, and secure necessary executive endorsements prior to submission.
- Strategic Insights: Track emerging client trends to refine internal marketing materials and support post-RFP inquiries.
Required Skills & Competencies
- Execution: Exceptional project management, prioritization, and time management skills.
- Accuracy: Meticulous attention to detail with zero tolerance for formatting or grammatical errors.
- Mindset: Proactive, self-directed leader with strong accountability and cross-functional diplomacy skills.
- Business Acumen: Ability to learn technical product lines rapidly and advise sales teams on strategic positioning.
Qualifications & Requirements
- Education: Bachelor's degree in Business, Communications, Journalism, or a related field.
- Experience: Minimum 2–3 years of dedicated corporate bidding or business writing experience.
- Language: Professional-level fluency in written and verbal English.
- Tech Stack: Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint) and Adobe Acrobat.
- Operations: Willingness to work regular night shifts to align with US and Canadian business hours.
- Pluses: Prior experience in copyediting, layout layout, or art direction.
