The Bid and Commercial Operations Executive is responsible for leading the end-to-end Business Development, Bid, and Tender proposal processes for the ICE Business. This role collaborates with global internal stakeholders to gather critical information and deliver compelling, compliant, and high-quality proposals.
The position plays a key role in driving business success through expertly crafted bids that highlight the company's innovation, technical strengths, and alignment with client requirements.
Essential Job Duties and Responsibilities
- Manage the full proposal and tender lifecycle for ICE technical services opportunities, from receipt of enquiry through final submission. This includes:
- Reviewing client requirements
- Coordinating with technical and commercial stakeholders
- Planning submission timelines
- Ensuring high-quality and compliant deliverables
- Coordinate the development of tailored technical and commercial proposals that accurately reflect ICE's specialist service offerings, technical methodologies, delivery models, and project execution strategies.
- Work closely with ICE technical, operational, and commercial leads to gather, structure, and present:
- Technical input
- Execution narratives
- Resource plans
- Methodologies
- Case studies
- Supporting documentation required for proposal submissions
- Apply Brunel bid management processes, governance standards, and templates while adapting outputs to suit the technical and bespoke nature of ICE's project solutions and service offerings.
- Maintain accurate tracking and administration of all pre-bid opportunities within Brunel SalesHub, ensuring:
- Pipeline data
- Opportunity status
- Pursuit information
- are current, compliant, and aligned with internal reporting requirements.
- Maintain accurate post-award and commercial records within Brunel Mercury, including:
- Purchase orders
- Placements
- Project setup data
- Associated tracking
- to support project conversion and business reporting.
- Implement and maintain robust document control practices for all bid, proposal, and commercial support documentation, including:
- Version control
- Audit trails
- Submission registers
- Secure document management
- Support the continuous development and maintenance of ICE proposal collateral, including:
- Technical content libraries
- Case studies
- CV databases
- Standard response templates
- to improve proposal quality and efficiency.
- Collaborate with Brunel regional and global bid/commercial teams to ensure alignment with:
- Corporate standards
- Governance
- Branding
- Best practices
- while representing the specialist requirements of ICE's technical services model.
- Proactively support ICE management with:
- Reporting
- Pipeline reviews
- Workload forecasting
- Process improvement initiatives
- related to bids, proposals, and commercial operations.
- Cooperate with Brunel headquarters and global offices on:
- Technical bid support
- Opportunity coordination
- Information requests
- where ICE specialist capability is relevant to broader business pursuits.
- Undertake additional ad-hoc duties as required to support ICE business operations, proposals, and commercial activities.
Requirements:
- Bachelor's degree in Engineering, Commerce, Finance, Law, Language, or a related field preferred
- Minimum of 5 years of relevant sales or bid management experience in an engineering or international environment preferred
- Proficient in English with excellent verbal and written communication skills
- Strong grasp of grammar and language conventions
- Sound knowledge of procurement regulations
- Experience in writing tender documents, including:
- Creating clear and persuasive proposals
- Meeting client requirements
- Presenting information effectively
- Excellent English communication skills, both written and spoken
- Strong attention to detail with an organized and analytical mindset
- Excellent prioritization and time management skills
- Ability to manage multiple concurrent projects and meet deadlines
- Strong interpersonal and communication skills
- Ability to work independently while also collaborating effectively within a team
- Proactive, adaptable, and possesses a positive Can Do attitude
- Ethical, trustworthy, and reliable
- Proficient in Microsoft Office tools; knowledge of Power BI is an advantage
- Willing to work in a hybrid set-up in our Makati Office
