Overview
As a Benefits & Leaves Coordinator for our umbrella holding company—which manages a diverse portfolio centered on real estate acquisition and property management—you will administer employee benefits, manage complex leave requests (FMLA, ADA), and maintain compliance and HRIS data.
Schedule:
- Monday to Friday, 9 am to 5:30 pm Pacific with 30 mins unpaid break
Key Responsibilities
Benefits Administration
- Administer health, dental, vision, life, disability, retirement, and voluntary benefit programs
- Manage new hire enrollments, qualifying life events, and terminations
- Administer Local Government Medical Support Orders
- Provide support to annual open enrollment processes
- Serve as a primary point of contact for employee benefits inquiries
- Reconcile benefit invoices and coordinate with payroll to ensure accurate deductions
- Maintain accurate employee benefits data in HRIS and benefits platforms
- Maintain and manage employee electronic records
- Partner with brokers and vendors to resolve issues and optimize plan performance
- Assist with benefits audits, reporting, and compliance filings (e.g., 1095-C, nondiscrimination testing)
Leave Administration
- Administer Family & Medical Leave Act (FMLA), Americans with Disabilities Act (ADA), state leaves, parental leave, and company-sponsored leave programs
- Track and manage leave requests, approvals, and return-to-work processes
- Coordinate with third-party leave administrators (if applicable)
- Ensure compliance with federal, state, and local regulations
- Maintain confidential documentation and accurate leave records
- Partner with managers and HR Team on leave-related matters and accommodations
- Assist with other duties as needed
- Complete, review, and submit Local Government Program claim notices in a timely and accurate manner
Job Requirements – Benefits & Leaves Coordinator
- Bachelor's degree in Human Resources, Business Administration, or a related field (or equivalent work experience).
- 1 to 2 years of experience within an HR environment.
- Strong knowledge of employee benefits programs, including health, dental, vision, retirement, life, and disability plans.
- Experience administering FMLA, ADA, state leave programs, parental leave, and return-to-work processes.
- Familiarity with benefits compliance requirements, including ACA reporting (e.g., 1095-C), nondiscrimination testing, and Local Government Medical Support Orders.
- Experience working with HRIS systems, benefits platforms, and payroll coordination for deductions and reconciliations.
- Proficiency in Microsoft Excel and HR systems for data tracking, reporting, and record management.
- Strong attention to detail with the ability to manage confidential employee information accurately.
- Excellent customer service, communication, and problem-solving skills when supporting employee inquiries.
- Highly organized and able to manage multiple tasks, deadlines, and compliance requirements independently.
Independent Contractor Perks:
- Permanent work from home
- Immediate hiring
- Health Insurance Coverage for eligible locations
