A Benefits & HRIS Admin Specialist will be responsible for:
HRIS & Employee Records
Enters all new hires, employee movements, and other employee data into the HRIS.
Coordinates with On-boarding team for the employment information of new hires.
Partners with and support HR Business Partners to ensure employee data information is up to date in HRIS and manual headcount tracker.
Assists with daily administration and support of the Employee Self-Service system, including the orientation of the system to all new employees.
Creates various HR reports using the HRIS facility for the use of the HR group and other departments, including monthly company headcount reports and other HR demographic reports, as needed.
Provides presentation materials for reports by creating MS Excel or PowerPoint tables, graphs, charts, maps, etc. to be used for the reports.
Updates the HRIS calendar on an annual basis, taking into account approved company-scheduled vacations and other government-declared special holidays.
Runs various audits of employee information and other data in the HRIS system to help maintain the data integrity of the system.
Prepares COE draft for each request.
Benefits Administration
Administer and process government-mandated benefits including Social Security System (SSS), PhilHealth, and Pag-IBIG contributions, loans, and claims.
Manage company-sponsored benefits such as Health Maintenance Organization (HMO), life insurance, personal accident insurance, retirement plans, leave entitlements (vacation, sick, etc.), and other voluntary benefits.
Coordinate with benefits providers and vendors to ensure accurate enrollment, changes, and timely processing of claims.
Facilitate the annual benefits enrollment process, including communication to employees, conducting information sessions, and ensuring accurate documentation.
Maintain accurate and up-to-date employee benefits records in the HRIS and other relevant systems.
Process benefit-related invoices and ensure timely payment.
Leave Management
Notifies the employee when there's a failed payroll crediting transaction and solve the issue within SLA.
Ensures that all employee leaves (annual leaves, sick leaves, etc.) are properly encoded in the HRIS.
Perform any HR-related work that may be assigned from time to time
Requirements
Bachelor's Degree / 4-Year Course Graduate in Human Resources Management or any related field
At least 3 years of relevant experience in HRIS and Benefits administration role
Excellent understanding of HRIS, Benefits Administration and Leave Management requirements
Has an Intermediate to Advance proficiency in MS Excel
Meticulous and organized, able to work in fast-paced and dynamic environment
Strong problem-solving skills, interpersonal and communication skills
Strategic mindset to think beyond the operational activities and contribute to payroll projects
