Job description:
The 360 Companies, a high-growth staffing firm, is seeking highly motivated Back-Office Specialist (US Payroll/Onboarding) to join our dynamic team!
We offer excellent benefits that start on day one!
- Mondays to Fridays || 11pm-8am/ 12am-9am Local PH
- Work Location: 100% On-Site, Cebu IT Park but Hybrid Setup Upon Regularization
- Salary Range: Php24,000 - Php25,000 per month
BENEFITS:
- Monthly Perfect Attendance Bonus of Php2,000
- Complete Government Contributions
- Fun, Friendly, and Non-toxic Environment
- Free Coffee every day!
- HMO and Life Insurance on day 1
- Paid Time Off
- Annual Appraisal (Based on Performance)
- 5 Day Work Week
- Anniversary Bonus
- Dress Down Fridays!
Qualifications:
- Good English Communication Skills (Written and Verbal)
- Excellent MS Excel Skills
- With a great sense of urgency
- Reliable and Detail oriented
- Ability to meet deadlines and handle sensitive/confidential information
- Has graveyard/night shift work experience
- Ideally has worked for a US Line of Business/Account in back office or customer support
- Hands on experience in accounting software (QuickBooks)
- Preferably a graduate of BS Accountancy, Finance, or related course
RESPONSIBILITIES:
Payroll:
- Weekly extraction of tear sheets showing branch record of new hires
- Contacts talents and clients through phone, sms, and email to complete timecards and timecard approvals in a timely manner
- Processes timecards and timecard approvals received either through Bullhorn Back Office (BBO), VMS, emails, etc.
- Processes Sick pay requests, Off Cycles, and Supplementals
- Communicates with the branches any talent payroll related issues (through fortnight meetings and on a daily basis)
- Handles any payroll related inquiries from the branches regarding check issuance, payroll calculation, lost checks, direct deposits, etc.
- Handles payroll related inquiries from the talents and escalates to the branches complicated issues when necessary
- Takes charge of incoming VOEs
- Takes charge of incoming calls to HR/corporate queue
- Takes charge of talent MHT enrollment and monitoring (Also takes charge of Job and placement creation related to MHT)
- Ensures that invoice entries are correct to avoid billing and reporting discrepancies.
- Other functions and tasks may be assigned (depending on business need)
Reports:
- Weekly payroll status update
- Weekly MHT monitoring report
- VMS Rates Audit
- Invoices Audit (Hours and Rates)
- IQN Audit
- Off cycle report
- Branch Meeting Report
- GP tracker (backup)
- New Hire Spreadsheet
- DOT audit Report
- Talent Termination Report
- Placements created after hire date Report
- Samba Safety Report
- VMS Hours Audit
- Driver Preapproval/Final Approval Report
- Lacking Requirements Report (I9/Everify and all other requirements)
- NOTE: Additional reports may be assigned when necessary
