Back Office Assistant

Job Title: Back Office Support

Skills: Proficient in Microsoft Office suite

Experience: at least 12 months of experience in a BPO industry

Location: Alabang, Muntinlupa City

We at Coforge are hiring a Back Office Support with the following skillset:

Correspondence, Meeting and Diary Management:

- Highly developed skills in efficient correspondence and diary management support (via Microsoft Office suite) to Partner(s).

- Proactive review of the Partner(s)/Director(s) diary, managing clashes and liaising with stakeholders to move commitments (where applicable). Work with other EAs/EATLs/SLs to resolve calendar conflicts and issues.

- Thorough understanding of key stakeholder priorities and ability to translate that to diary management. Arrange all facets of meeting requirements and where appropriate, attend meetings to take minutes.

- Coordinate domestic and internation travel arrangements, including the completion of administrative tasks pertaining to overseas travel and travel expenses.

- Assist with event arrangements and management as needed.

Operational Management and Reporting

- Work with designated Partner(s)/Director(s) to ensure timesheets, expense claims and time/expense transfers are completed in a timely manner.

- Conduct administrative processing of WIP/CRM reports as part of financial management reporting.

- Assist colleagues during periods of absence.

People

- Meet firm timelines during the performance management cycles for self, inclusive of goal setting, engagement reviews, quarterly check ins and open review.

- Provide recruitment administrative support.

- Assist with onboarding and exiting employees including processing resignation, collecting returned assets as necessary and reconciling People Movements Report.

- Assist with People Direct queries, CECs, etc.

- Network and build relationships across the firm.

- Act in line with independence requirements always both personally and from a firm perspective.