AU Payroll and System Specialist | Definitiv Payroll Experience

The Payroll Expertise Sustaining Australia's Industrial Workforce

Support Australia's essential industries through payroll excellence that strengthens workforce confidence and business continuity. As a Payroll Officer, you'll ensure accurate compensation, legislative compliance, and financial integrity across industrial operations. Pursue a long-term global career with Emapta, offering international exposure, professional growth, work-life balance, and a Top 1% talent experience.

Job Overview

• Employment Type: Full-time
• Shift: Day Shift, Weekends Off
• Work Setup: Onsite, SM Mega Tower, Ortigas

Exciting Perks Await!

• Day 1 HMO coverage with a free dependent
• Competitive Salary Package
• Day Shift Schedule
• Prime office location in Ortigas(Easy access to MRT stations, restaurants, and banks)
• Fixed weekends off
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with a minimum of 6 months of company tenure.)
• Unlimited upskilling through Emapta Academy courses (Learn more: https://emapta.com/training-calendar/)
• Free 24/7 access to our office gyms in Ortigas and Makati, with a free physical fitness trainer
• Exclusive Emapta Lifestyle perks, including hotel and restaurant discounts and more
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• A total of 20 annual leave credits available upon hire, including 5 credits convertible to cash
• Fun employee engagement activities
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

Qualifications and Experience

• 1 to 3 years of relevant experience in payroll processing, payroll administration, accounting, finance, or a related field
• Certificate IV in Payroll Administration, Accounting and Bookkeeping, Finance, or Business Administration, or an equivalent combination of relevant qualifications and demonstrated payroll experience
• Hands-on experience with Definitiv Payroll is required

Technical Skills and Knowledge

• Strong knowledge of payroll processing, employee compensation calculations, and payroll administration procedures
• Understanding of Australian payroll legislation, statutory obligations, and regulatory compliance requirements
• Proficiency in financial administration, payroll reconciliations, and statutory reporting
• Strong attention to detail and commitment to payroll accuracy and data integrity
• Ability to maintain strict confidentiality of employee compensation and sensitive payroll information
• Proficiency in payroll system administration, employee records management, and system documentation
• Strong analytical and problem-solving skills to identify discrepancies, resolve payroll issues, and recommend practical solutions
• Excellent organizational and time management skills to meet payroll schedules, reporting requirements, and deadlines
• Effective written and verbal communication skills to address employee enquiries and collaborate with internal stakeholders
• Strong customer service skills to provide accurate information and resolve payroll-related concerns
• Proactive approach to process improvement, operational efficiency, and payroll compliance

Your Daily Tasks

Safety and Compliance

• Comply with company policies, procedures, and relevant workplace health and safety legislation to maintain a safe and healthy work environment
• Exercise reasonable care for personal health and safety and the well-being of others in the workplace
• Follow established workplace safety procedures, policies, and instructions
• Use and maintain personal protective equipment (PPE) correctly when required
• Report workplace hazards, incidents, injuries, and unsafe practices promptly
• Participate in safety training, toolbox meetings, and workplace safety initiatives
• Maintain a clean, organized, and safe work environment
• Support continuous improvement initiatives related to workplace safety and risk management

Payroll Processing

• Process weekly, fortnightly, and monthly payroll cycles accurately and within established deadlines
• Calculate employee wages, salaries, overtime, allowances, penalty rates, bonuses, and deductions
• Validate payroll data and confirm all required approvals before each payroll cycle

Payroll Administration

• Maintain accurate and up-to-date employee payroll records
• Process payroll requirements for new hires, employee terminations, and employment changes
• Update employee information, tax declarations, bank account details, and superannuation records

Leave Management

• Process annual leave, personal leave, long service leave, parental leave, and other applicable employee entitlements
• Monitor employee leave balances and ensure compliance with relevant legislation and company policies

Compliance and Legislation

• Ensure compliance with the Fair Work Act, Modern Awards, Enterprise Agreements, Superannuation Guarantee legislation, and Australian Taxation Office (ATO) requirements
• Process Pay As You Go (PAYG) withholding, payroll tax, and superannuation contributions accurately
• Maintain strict confidentiality and security of employee payroll information

Payroll Reporting

• Prepare payroll reports, reconciliation statements, and statutory reports in accordance with established requirements
• Support Single Touch Payroll (STP) submissions and end-of-year payroll reports
• Assist with payroll reconciliations, financial adjustments, and month-end activities

Employee Support

• Respond to payroll enquiries from employees and managers with accurate and timely information
• Investigate and resolve payroll discrepancies promptly to maintain employee confidence and payroll accuracy
• Provide clear guidance on payroll procedures, compensation calculations, and employee entitlements

System Administration

• Maintain payroll system accuracy, data integrity, and reliable employee records
• Assist with payroll system upgrades, functionality tests, and process enhancements
• Maintain accurate payroll procedures, system documentation, and operational records

Continuous Improvement

• Identify opportunities to streamline payroll processes, improve accuracy, and increase operational efficiency
• Support payroll compliance initiatives and automation projects
• Recommend enhancements to payroll systems, reporting procedures, and administrative workflows

Key Performance Indicators

• Payroll Accuracy: Ensure accurate payroll calculations and processing
• Payroll Timeliness: Complete payroll cycles by scheduled pay dates
• Employee Enquiries: Resolve payroll enquiries within established service timelines
• Data Integrity: Maintain accurate and up-to-date employee payroll records
• Regulatory Compliance: Ensure compliance with applicable Fair Work, ATO, and superannuation legislation
• Leave Processing: Process employee leave transactions within established timelines
• Payroll Reconciliations: Complete payroll reconciliations by month-end deadlines
• Payroll Reporting: Submit accurate payroll reports within scheduled deadlines
• Audit Outcomes: Maintain compliance with payroll audit requirements and prevent major non-conformances
• Process Improvement: Implement initiatives to improve payroll accuracy, efficiency, and operational processes
• Stakeholder Satisfaction: Maintain positive feedback from employees and managers regarding payroll services
• Confidentiality: Protect sensitive employee payroll information and prevent confidentiality breaches

About the Client

Our client is a leading Australian equipment solutions provider with a growing international presence. Established in 2001, they specialize in access equipment, material handling, power generation, and construction machinery. Their comprehensive services include equipment hire and sales, maintenance, manufacturing, transport, logistics, and workforce solutions. With an extensive fleet and nationwide operations, they support major construction, mining, infrastructure, and energy projects. Their commitment to safety, innovation, and operational excellence helps businesses improve productivity, maintain efficiency, and deliver complex projects across Australia's essential industries.

Join the Top 1% Talent. A better career. A better life.

Welcome to Emapta Philippines: home to professionals who choose growth, balance, and impact. Recognized as one of HR Asia's Best Companies to Work For in Asia 2026 for the fifth year in a row and winner of Inspiring Workplaces Australasia 2026, Emapta offers more than opportunities -- it provides a career environment where people thrive. Collaborate with global teams, build meaningful expertise, and grow in a culture that prioritizes both performance and well-being.

Apply now and experience the difference!