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Role: Offshore Accounts & Finance Administrator
Priority Location: Philippines
Working Hours: 8:30AM -5PM (Mon - Fri) Australian Eastern Standard Time (AEST)
Salary Range: USD $1200 - $1500 per month (The final offer is at the client's discretion and depends on the candidate's interview result, skills, and experience.)
Type of contract: Independent Contractor
Type of job: Remote
Public Holidays
- Flexible and open for discussion
- Can follow either Australian Queensland (QLD) public holidays (like Australia Day, ANZAC Day, Labour Day in QLD, etc.) or local public holidays by agreement
Role Overview
We are seeking an experienced Offshore Accounts & Finance Administrator to support the financial and job administration functions of our electrical services business.
This role is not an executive assistant or virtual assistant position. It is a hands-on accounts and finance administration role suited to someone with a strong background in invoicing, job costing, and finance support within a trade, construction, or service-based environment.
We are looking for someone who can work independently, take ownership of financial processes, and maintain a high level of accuracy without close supervision. This is not a junior or data-entry-only role.
Key Responsibilities
- Raising and issuing invoices through SimPRO (or similar job management systems)
- Allocating labour, materials, and variations to support accurate job costing
- Supporting accounts receivable, including invoice follow-ups and reconciliation support
- Maintaining accurate financial and job-related documentation
- Assisting with month-end processes and reporting preparation
- Liaising with operations and project managers to resolve billing or job cost discrepancies
- Maintaining and improving finance and accounts administration processes
- Proactively identifying errors, discrepancies, or inefficiencies and escalating early
Candidate Requirements
- Proven experience in accounts administration, finance admin, or bookkeeping roles (Executive Assistant or Virtual Assistant-only backgrounds are not suitable)
- Strong experience with SimPRO preferred, or similar job management systems
- Experience with accounting platforms such as MYOB, Xero, or equivalent
- Solid understanding of job costing and invoicing in trade or service-based businesses
- High attention to detail and strong numerical accuracy
- Excellent written and spoken English
- Ability to work autonomously, manage priorities, and take initiative
- Comfortable working in a structured, process-driven environment
