Associate Regional Procurement Officer

3-5 Years

Job Description

The Associate Regional Procurement Officer provides critical operational support to JLL account team, managing strategic sourcing activities, vendor engagements and procurement operations for facilities management services across commercial and retail client portfolios.
This role requires a procurement professional with 3-5 years of experience who can independently manage complex sourcing projects, vendor compliance programs, and procurement administration while maintaining seamless collaboration with the core team. You will act as an extension of the onshore team, delivering quality outcomes across tender management, supplier evaluation, contract administration, and compliance monitoring.
This position demands excellent communication skills, advanced Excel proficiency, and the ability to manage multiple projects simultaneously with minimal supervision.

Key Responsibilities:

Strategic Sourcing & Tender Management

Lead end-to-end tender processes (RFI, RFQ, RFP) through a platform for FM service categories including cleaning, security, maintenance, mechanical, electrical & fire (MEF), waste management, and specialized trades
Develop comprehensive tender documentation including scope of works, specifications, evaluation criteria, and commercial terms
Conduct market research and analysis to inform sourcing strategies and supplier selection
Manage tender timelines, supplier communications, and evaluation processes with structured assessment frameworks
Prepare detailed tender analysis reports, comparison matrices, and commercial recommendations for Australian stakeholders
Coordinate tender briefings, site visits, and supplier Q&A sessions
Support award communications and supplier debriefs with constructive feedback

Vendor Compliance & Risk Management

Conduct vendor compliance audits and quarterly high-risk vendor reviews with detailed exception reporting as needed
Perform proactive monthly monitoring of insurances expiring within 3 months, chase renewals, and update platforms
Monitor Aravo questionnaire completion and HSSE documentation
Maintain vendor risk scoring models and escalate critical compliance issues promptly

Vendor Onboarding & Performance Management

Manage comprehensive vendor onboarding during transitions and BAU operations including Jaggaer setup, Aravo registration, and compliance documentation
Create project codes, client registrations, and user access provisioning
Conduct vendor performance analysis and prepare materials for business reviews
Manage annual rate card reviews and adjustments aligned with market conditions
Resolve vendor escalations within defined SLAs
Maintain positive supplier relationships through professional communication and issue resolution

Contract Administration

Maintain contracts in Jaggaer with accurate metadata and milestone tracking
Process contract amendments, extensions, and variations within delegated authority
Monitor contract performance, track KPIs, and ensure compliance with terms
Support contract negotiation activities and document contract outcomes
Maintain contract template libraries and standard clause repositories
Ensure version control, document quality, and audit trail integrity

Operational Excellence & Reporting

Generate procurement reports including spend analysis, savings tracking, vendor performance summaries, and compliance dashboards
Maintain organized filing systems, knowledge repositories, and data quality across all platforms
Respond to internal procurement requests within defined SLAs
Develop and maintain SOPs, process documentation, and training materials
Identify process automation opportunities and efficiency improvements
Create and maintain vendor trackers for multiple countries using standard templates
Perform data quality checks and system integrity audits

Stakeholder Collaboration

Provide expert advice to internal stakeholders on procurement strategies, market intelligence, and supplier capabilities
Prepare high-quality meeting materials, presentations, and briefing papers
Communicate sourcing decisions, risks, and recommendations clearly to stakeholders at all levels
Coordinate vendor meetings and quarterly business reviews

Key Skills

Core Competencies

Commercial acumen: Cost modeling, pricing analysis, financial evaluation, total cost of ownership
Analytical thinking: Interpret complex data, identify trends, generate actionable insights
Contract negotiation: Achieve favorable commercial outcomes while managing risk
Risk assessment: Supplier evaluation, compliance monitoring, mitigation planning
Stakeholder management: Build relationships, influence outcomes, communicate effectively at all levels
Attention to detail: Exceptional organizational skills with ability to manage multiple complex projects
Self-direction: Proactive, independent worker requiring minimal supervision in offshore environment
Adaptability: Thrive in fast-paced, ambiguous situations; manage change effectively

Behavioral Attributes

Client-focused: Deliver service excellence; anticipate needs; exceed expectations
Accountability: Take ownership and follow through on commitments consistently
Sense of urgency: Prioritize effectively; meet deadlines without compromising quality
Collaboration: Work effectively across time zones, cultures, and teams
Integrity: Maintain confidentiality and ethical standards; act as trusted advisor
Continuous improvement: Seek process enhancements; embrace innovation

Sounds like you

To apply, you need to have:

Experience & Qualifications

Bachelor's degree in Business, Supply Chain Management, Procurement, or related field
3-5 years of procurement, strategic sourcing, or vendor management experience with demonstrable results
Familiarity across facilities management procurement service categories (cleaning, security, maintenance, trades)
Proven track record managing end-to-end tender processes and delivering measurable outcomes
Professional English fluency – written and verbal communication

Technical Skills

Advanced Microsoft Excel: Financial modeling, pivot tables, VLOOKUP/XLOOKUP, data analysis
Procurement platform experience: Jaggaer strongly preferred (or similar: Ariba, Coupa, Aravo)
Strong database management with attention to data integrity and accuracy
Microsoft Office Suite proficiency (Word, PowerPoint, SharePoint, Teams)