Company Description
Cebu Ocean Park is the largest oceanarium in the Philippines, offering visitors a unique and immersive marine-life experience. The park is dedicated to education, conservation, and inspiring appreciation for the ocean and its wildlife. It aims to create memorable moments for guests of all ages, from first encounters with marine animals to special life milestones. Cebu Ocean Park also focuses on connecting people with nature, encouraging guests to rediscover a sense of wonder and respect for the environment. The team is driven by a commitment to positive experiences for visitors, the community, and the animals in their care.
Role Description
The Assistant Purchasing Supervisor is a full-time, on-site role based in Cebu. The role ensure the timely, cost-effective, and efficient procurement of supplies and materials required by each department/unit while maintaining quality standards and compliance with the Company's procurement policies and procedures.
Specific Duties and Responsibilities:
A. Purchase Request
- Receive approved Purchase Requests (PRs) from the requesting department/unit.
- Review and verify the details of each Purchase Request, including the required quantity, make/model, specifications, and required delivery timeline.
- Validate that the Purchase Request has been approved by the appropriate approving authority.
B. Canvassing
- Conduct canvassing and negotiate prices, payment terms, and other procurement conditions based on the approved Purchase Request.
- Obtain quotations from at least three (3) accredited suppliers using the Company's standard Canvass Form.
- Inspect and verify that the items being canvassed conform to the required specifications and quality standards in coordination with the requesting department/unit.
- Prepare a summary of the canvass results for approval and supplier award. Approval shall be granted by the Regional ASD Head.
- Ensure that all participating suppliers have an updated Supplier Evaluation Record and Supplier Profile.
C. Purchase Order Placement
- Prepare the Purchase Order (PO) in five (5) copies based on the approved canvass.
- Secure the necessary approval of the Purchase Order from the designated approving authority.
- Distribute copies of the approved Purchase Order to the concerned departments/units.
- Issue the approved Purchase Order to the awarded supplier.
D. Delivery of Items
- Monitor and follow up with suppliers to ensure the timely delivery of items in accordance with the terms and schedule indicated in the Purchase Request and Purchase Order.
- Coordinate with the Warehouseman regarding the delivery schedule and receipt of procured items.
- Verify that delivered items are complete and consistent with the approved Purchase Order before endorsement for acceptance.
Qualifications
- Candidates should possess strong knowledge of purchasing processes and purchase management to support day-to-day procurement operations.
- Candidates should possess experience handling purchase orders and basic procurement activities, including vendor coordination and documentation.
- Candidates should possess solid analytical skills to compare suppliers, assess pricing and quality, and support data-driven purchasing decisions.
- Additional beneficial qualifications include experience in inventory control, familiarity with ERP or purchasing systems, and strong organizational skills.
- Preferred background includes a degree in Business, Supply Chain, or a related field, work experience in procurement or purchasing, and effective communication and negotiation abilities.
