Discover your 100% YOU with MicroSourcing!
Position: Assistant Project Manager
Work setup: Hybrid | Shifting
Location: Harton, Paranaque City
Why join MicroSourcing
You'll Have
- Competitive Rewards: Enjoy above-market compensation, healthcare coverage on day one, plus one or more dependents, paid time-off with cash conversion, group life insurance, and performance bonuses
- A Collaborative Spirit: Contribute to a positive and engaging work environment by participating in company-sponsored events and activities.
- Work-Life Harmony: Enjoy the balance between work and life that suits you with flexible work arrangements.
- Career Growth: Take advantage of opportunities for continuous learning and career advancement.
- Inclusive Teamwork: Be part of a team that celebrates diversity and fosters an inclusive culture.
Position Overview
We are seeking a proactive and detail-oriented
Assistant Project Manager to join our dynamic team. This position is ideal for someone with strong organizational skills, a hands-on mindset, and a passion for helping projects run smoothly from planning through completion.
Job Overview
The Assistant Project Manager supports a variety of mechanical and plumbing installation projects from initial planning through final delivery. This role works cross-functionally with operations, sales, subcontractors, suppliers, utilities, and accounting to ensure project timelines, budgets, and compliance requirements are met.
Key Responsibilities
Project Administration
- Organize and maintain project folders, ensuring all key project documentation is complete and up to date.
- Manage employee time tracking and hours, including collecting timesheets, maintaining labor records by employee and project, and providing sign-in sheets to Accounting.
- Maintain project tracking spreadsheets with current status updates and next steps.
- Coordinate weekly scheduling and job assignments.
Finance & Procurement
- Process change orders and purchase orders.
- Review and submit supplier invoices.
- Track project invoicing status and provide daily and weekly invoicing updates to Accounting.
- Assist with procuring equipment and subcontracted services while ensuring contract requirements are met.
- Monitor inventory levels and coordinate replenishment of stock as needed.
Compliance & Documentation
- Assist with Department of Buildings (DOB) and utility documentation.
- File utility cases and manage related communications.
- Schedule inspections and submit rebate documentation.
- Maintain subcontractor compliance records, including:
- Certificates of Insurance (COIs)
- Scope of work documents
- Contact information
- Executed subcontractor agreements
Communication & Coordination
- Serve as a liaison between Sales, Subcontractors, Suppliers, Operations, and Accounting.
- Utilize project management and communication platforms such as Slack, Asana, BuildOps, and other internal systems to track project updates and progress.
Qualifications & Skills
- Minimum of 2 years of experience as an Executive Assistant, Project Coordinator, Assistant Project Manager, or a similar role managing complex projects and schedules.
- Previous experience in the construction industry, particularly supporting or managing construction projects, is highly preferred.
- Excellent organizational and time management skills with the ability to manage multiple priorities simultaneously.
- Strong verbal and written communication skills.
- Proficiency in Microsoft Office (Excel and Word) and Google Workspace (Gmail, Calendar, Sheets, Drive).
- Experience using project management and collaboration tools such as BuildOps, Slack, and/or Asana is highly preferred.
- Bachelor's degree in Construction Management, Engineering, Mechanical Engineering, Project Management, or a related field is preferred.
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About MicroSourcing
With over 9,000 professionals across 13 delivery centers, MicroSourcing is the pioneer and largest offshore provider of managed services in the Philippines.
Our commitment to 100% YOU
MicroSourcing firmly believes that our company's strength lies in our people's diversity and talent. We are proud to foster an inclusive culture that embraces individuals of all races, genders, ethnicities, abilities, and backgrounds. We provide space for everyone, embracing different perspectives, and making room for opportunities for each individual to thrive.
At MicroSourcing, equality is not merely a slogan – it's our commitment. Our way of life. Here, we don't just accept your unique authentic self - we celebrate it, valuing every individual's contribution to our collective success and growth. Join us in celebrating YOU and your 100%!
For more information, visit https://www.microsourcing.com/
