Assistant Manager, Contracts & Admin Management

Interested applicants are invited to apply directly at the NUS Career Portal. Please note your application will only be processed if you apply via NUS Career Portal.

NUS Career Portal link: https://careers.nus.edu.sg/job/Assistant-Manager%2C-Contracts-&-Admin-Management/33092-en_GB/

We regret that only shortlisted candidates will be notified.

Job Description

To work closely with the Academic team, Programme Managers (PMs) and other stakeholders on matters related but not limited to the following:

• Coordinate and consolidate internship job descriptions to facilitate internship placement and update company masterlist via Monday.com
• Prepare and collate signed agreements from internship companies from some locations
• Be the point of contact for all database management with academic team, e.g. collating company information, students internship dates, stipend, student information, financial matters, visa information etc.
• Collect and verify students submission on scholarship matters
• Drive and coordinate procurement and contract matters for instructors, assessors, mentors, etc.
• Prepare training grant and invoices to bill internship companies
• Monitor timely disbursement to students for funding support, and payment from companies as well as payments to instructors, etc.
• Assist in preparation of supporting documents for visa application and engagement of vendors
• Be the team lead to facilitate each of the contract processes for each semester and working out the timeline

Qualifications

• University degree with at least 5 years of relevant working experience
• Mature disposition to manage internal and external stakeholders confidently
• Experience in administrative and operational role
• Good English communication skills, both written and verbal
• Meticulous and attention to details
• Highly organised and able to multi-task
• Good interpersonal skills and able to work independently as well as in a team
• Good working knowledge of MS Office applications and savvy with web applications and software etc.
• Willing to learn and try out new applications, using AI to facilitate work and other relevant software