Apply Now People Systems Administrator (Onsite|Taguig)

About the Role

We are looking for People Systems Administrator to support the day-to-day administration, maintenance, and accuracy of employee data and HR systems.

This role is ideal for someone with experience in HR systems/HRIS, data administration, reporting, data validation, and internal user support.

Key Responsibilities

HR Systems Administration

• Maintain accurate employee records across HR systems and platforms.
• Process employee updates including:
• New hires and leavers
• Employment details
• Reporting lines
• Organizational structure changes
• Manage user account setup, access changes, and deactivation requests.
• Maintain forms, workflows, approval routes, and system tasks.
• Support system testing, upgrades, housekeeping, and implementation activities.
• Escalate complex system and data issues when needed.

HR Data & Quality

• Perform regular checks to ensure employee data is accurate and complete.
• Identify, investigate, and correct data discrepancies.
• Support data cleansing, audits, and compliance checks.
• Maintain accurate workforce and employment records.
• Handle confidential employee information securely.

Reporting & Excel

• Prepare routine workforce and management reports.
• Extract and organize HR data for reporting requirements.
• Support KPI, workforce, compliance, and operational reporting.
• Perform basic data analysis using Microsoft Excel.
• Maintain reporting templates, trackers, and data outputs.
• Ensure reports are accurate before submission.

Systems & User Support

• Provide first-line support for HR systems-related queries.
• Assist managers, employees, and internal users with system and process concerns.
• Provide guidance on standard HR system processes.
• Log and monitor system-related queries or cases.
• Escalate technical or complex issues when required.

Process & Continuous Improvement

• Maintain process documentation, user guides, and SOPs.
• Support updates to system and workflow documentation.
• Identify opportunities to improve processes and reduce manual work.
• Help improve data accuracy, reporting, workflows, and system efficiency.

What We're Looking For

• Experience in HR, HRIS, HR systems, data administration, shared services, or a similar environment.
• Experience maintaining employee records and confidential information.
• Experience using HRIS, payroll, workflow, case management, or business systems.
• Hands-on experience with data entry, data checking, and data validation.
• Experience preparing basic reports or management information.
• Strong Microsoft Excel skills, including:
• Data entry
• Filters
• Formatting
• Basic formulas
• Strong attention to detail and data accuracy.
• Good organizational and prioritization skills.
• Strong problem-solving and investigation skills.
• Good written and verbal communication skills.
• Ability to explain systems and processes clearly to users.
• Ability to work independently and escalate issues appropriately.
• Proactive, reliable, and service-oriented.
• Strong commitment to confidentiality and data security.