Position Type: Permanent Full-time
Location: Philippines (Remote)
Work Schedule: Central Standard Time, Monday-Friday, 8 am-5 pm
About the Company
A well-established company specializing in engineering, procurement, and construction project execution. With a strong commitment to safety, team success, client experience, and continuous improvement, the company prides itself on delivering high-quality projects efficiently and effectively.
About the Role
The AP Administrator will be supporting the company's Accounting and Supply Chain activities by processing, tracking and recording payments in an accurate, efficient and timely manner.
The ideal candidate is detail-oriented, organized, and experienced in managing accounts payable functions while mentoring team members and maintaining strong vendor relationships.
Core Job Responsibilities
- Invoice Management: Organize, code, and process A/P invoices while routing them for appropriate internal approvals.
- Verification: Perform 3-way matching of purchase orders, receiving documents, and invoices to ensure billing accuracy.
- Payment Processing: Prepare and execute payments to ensure all vendor accounts remain current and in good standing.
- Discrepancy Resolution: Proactively research and resolve invoice discrepancies or payment issues.
- Vendor Relations: Respond to vendor emails and phone calls in a timely, professional manner, acting as the primary point of contact for A/P inquiries.
- Financial Reporting: Maintain accurate A/P filing systems and perform regular reconciliations to ensure data integrity.
- Audit Support: Assist the finance team with audit preparation and provide necessary documentation as requested.
Competencies and Qualifications
Must-have
- 2+ years of experience in full-cycle accounts payable.
- Technical Proficiency: Strong experience utilizing ERP systems.
- Excel Skills: Intermediate knowledge of Microsoft Excel for data management and reporting.
- Communication: Effective verbal and written communication skills for vendor and internal collaboration.
- Process Knowledge: Solid understanding of 3-way matching and general accounting principles.
Nice-to-Have
- Associate's Degree in Accounting, Finance, or a related field.
- Previous experience working in a remote, high-volume environment.
- Familiarity with Supply Chain-specific accounting workflows.
Key Qualities
- Detail-oriented with a strong focus on accuracy and compliance in financial records.
- Organized and process-driven with the ability to manage multiple tasks and deadlines.
- Proactive problem solver who can identify discrepancies and resolve issues efficiently.
- Accountable and dependable, ensuring all vendor accounts stay current and reconciliation is precise.
What We Offer
- 100% Remote Work – Work from anywhere in the Philippines.
- Career Growth Opportunities – Gain hands-on experience, mentorship, and continuous learning.
- Collaborative & Innovative Team – Work alongside skilled professionals who value excellence.
Application Process
We understand that searching for a new job can be challenging, and we're here to support you every step of the way. Our goal is to make the process as transparent and respectful as possible.
Typically, the interview process includes a Recruiter Interview, Client Interview, and Practical Test, but this may vary depending on the role. Throughout each stage, we'll keep you informed and provide feedback as quickly as we can, ensuring you feel valued and supported throughout your journey with us.
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