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Job Description
Job description
Service Line CBS Sub-service Line AWS
Location Taguig City, Philippines No. of positions 1
Title
Americas Learning Project Coordinator -
Associate
Rank 66
Grade Type of Employment Permanent
Overall Years of
Experience 4-5 years Relevant Years of Experience 2-3 years
Requisition Date Resource On-board Date
Required
Qualification
Position
Summary
The associate would be required to work in a global team environment in delivering and managing
the administrative needs of the projects for stakeholders within agreed timelines
Resource with experience in project coordination with strong organizational skills and would be
required to co-ordinate and support on the following tasks:
Project Administration support
Put together project plan and provide weekly updates
Follow up on outstanding actions
Keeping team updated on movements and changes
Flag risks and concerns
Newsletter/leadership communication support
Template creation and management (Outlook)
Support select content creation (e.g. new hires list - names and photos)
Manage select approval aspects
Email layout setup & editions
Distribution
Chasing/following up basic people stories and creating an initial draft
Sending out Q&As for completion
Webcast Support
Calendar planning (coordinating dates in the diary)
Logistics – room bookings, IT support, webcast booking form and briefings
Project co-ordination/management
Provide replay information and links post event
Manage invoicing and payment
Mailbox management
Email set up
Sending out emails
Monitoring inbox for feedback and questions – responding/forwarding to appropriate
person/following up that response has been sent
Archiving
Transition from Lotus Notes to Outlook – setting up shared mailbox
Mailbox calendar management
Organize placeholders for various meetings
Issue invitation and call details
Manage invite updates/cancellations
2
Budget/invoices
Budget/WIP reports
Invoice processing
Handling invoicing & payment for 3rd party vendors
Skills
Requirement
Essential Skills
- Experience in coordinating tasks between various teams.
- Minimum 4+ years of corporate experience with at least 2+ years of
Project Management/Coordination
- Experience in project coordination with strong organizational skills, would
be required to support a PM on the following tasks;
- Coordinate project meetings - produce, maintain and distribute
meeting minutes, project documentation, updates, status
reports, project modifications, key deliverables and approvals
for project stakeholders and task owners
- Coordinate project execution, including inputting project
schedules, track status and adjustments, and ensure all
milestones, actions and deadlines are met on-schedule.
- Ensure that tasks are tracked as per committed deadlines.
- Follow up on action items with key stakeholders and task
owners to ensure on-time project tasks
Desired
technical skills
- English language skills - excellent written and verbal communication
- Knowledge in Project Management tools would be an added advantage.
- Be proficient in MS Project/Word/PowerPoint/Excel - working knowledge
of MS office
Desired
Behavioural
Skills
- Exceptional communication skills - both written and oral
- Demonstrate strong organizational skills and structured thinking abilities
- Maintain/update all project related trackers e.g Project plan, Risk tracker,
budget tracker etc
- Demonstrate strong interpersonal and analytical skills
- Demonstrate an eye for detail
- Be flexible and willing to adjust responsibilities to align with developing
business needs
Other
requirements
- Flexibility to adjust to multiple demands, shifting priorities, ambiguity and
rapid change
- Responsible for supporting PM with the day-to-day management and
smooth operation of various projects.
Roles and responsibilities
Key
Relationships
- EY leadership across functions, service lines and geographies
- EY Internal project teams around the world
Accountabilities
- Contributes as an effective team member and takes accountability for deliverables
- Creates value to clients independently- bringing excellent project and change management
Skills And Past Client Experiences
3
- Deploys consulting best practice knowledge and techniques when undertaking work
- Performs rapid assessment of current landscape for clients and can provide insights around
hypotheses and solutions
- As a team member, assists in providing smooth delivery of internal project/program outcomes
- Acts as a coach to client staff to support embedding capability
- Develops and manages knowledge for use across internal projects and the EY communities.
Skill Set Requirement Matrix
Technical Competency Requirement N/A
Fundamental
Awareness Novice Intermediate Advanced Expert
Microsoft PowerPoint Essential
Microsoft Word Essential
Microsoft excel Essential
Microsoft Project Essential
Operational Competency Requirement
N/
A
Fundamental
Awareness Novice Intermediate Advanced Expert
Program/Project
Management
Essential
Communication skills
(Comprehend, Verbal &
Written)
Essential
Initiate/Plan/Execute/Monitor
& Control/Report/Close
Essential
Comms/Financial
Management/
Integration/Procurement/
Quality/
Essential
Project planning Essential
resources/Risk/
Schedule/Scope
Essential
Change Management Essential
Business engagement:
Change Governance, Strategy
& Plan/Vision & case for
Change/Culture
alignment/Sponsors/Stakehol
der Management &
Communications.
Essential
Business Readiness:
Plan readiness/Conduct
readiness assessment/
Change impact
analysis/Training /Aligning
organisation & roles
Desirable
Business Adoption:
Agree metrics/post
implementation
support/tracking &
Desirable
4
monitoring/lessons
learned/transfer knowledge
Organizing
Desirable
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