We're looking for a detail-oriented Advertising Operations Coordinator to support the execution of audio and digital media campaigns. This role is highly process-driven and plays a critical part in making sure campaigns launch correctly, partner information is accurate, and media plans are properly tracked.
You'll work closely with traffic leads and external media partners, handling contact outreach, script adaptation, campaign setup, and delivery tracking. If you enjoy structured work, spreadsheets, and ensuring nothing slips through the cracks, this role is a great fit.
Compensation & Perks
Salary:Final offer based on skills and experience matched to role requirements
Work Setup: 100% permanent work-from-home
Bonuses:
- $25 monthly perfect attendance bonus
- Performance bonus
- Anniversary bonus (5,000 at 1 year; 10,000 at 2 years)
- $300 referral bonus per successful hire
Paid Parental Leave
Paid Time Off:
- 7 holiday PTO days/year
- 6 regular PTO days/year
Health Coverage: Comprehensive HMO plan
What You'll Do
- Collect and organize production and partner contact details from internal systems (ADVendio, spreadsheets) and traffic leads
- Conduct professional outreach via email and Google Forms to confirm and update media partner contact information
- Build and maintain a clean, centralized .csv contact database for all media partners
- Perform semi-annual or annual contact refreshes to ensure data accuracy
- Adapt approved advertising scripts for different geographic locations and audience segments, maintaining clear version control in spreadsheets
- Customize scripts based on campaign specs and distribute final versions to the correct media partners
- Track script distribution and escalate any partner questions or requests to the traffic lead
- Input and update media plan and campaign data in ADVendio based on internal briefs
- Set campaigns live, generate insertion orders (IOs), and provide monthly delivery updates (DI Post Logs) using actual impression and rate data
What We're Looking For (Must-Have)
- Strong written English communication skills
- Excellent attention to detailespecially with data entry and campaign tracking
- Solid experience with Excel or Google Sheets
- Comfortable managing outreach, follow-ups, and coordination with external vendors
- Able to follow detailed briefs and handle repetitive, process-driven tasks with high accuracy
- Willing and able to work in a US time zone
Nice-to-Have Skills
- Experience with ADVendio or other CRM/media buying platforms
- Familiarity with podcasting, radio, or digital audio advertising
- Experience trafficking creative assets or managing ad content delivery
- Basic understanding of media planning, impressions, and delivery metrics
Who This Role Is Perfect For
This role is ideal for someone who:
- Enjoys structured, operational work
- Is highly organized and spreadsheet-savvy
- Thrives in behind-the-scenes support roles that keep campaigns running smoothly
- Takes pride in accuracy, consistency, and clean documentation
Why You'll Love Working Here
At GrowthAssistant, you'll collaborate with a diverse, talented team, sharpen your skills with global clients, and make an impact in your career. We value your growth and recognize your contributions every step of the way.
Apply today and take the next step in your career with GrowthAssistant!
