We are seeking a results-driven and detail-oriented Admin Supervisor to oversee our corporate office operations, facilities management, and administrative services. In this position, you will play a critical role in optimizing day-to-day administrative functions, managing vendor and lease contracts, ensuring smooth supply chain procurement, and leading supporting administrative staff.
Key Responsibilities
- Procurement & Inventory: Manage office supply stocks, process PRs/POs, track delivery receipts, and generate monthly cost-center reports.
- Contracts & Facilities: Oversee office and parking leases, equipment service contracts, facility maintenance, renovations, and safety compliance.
- Team Supervision: Direct and monitor the daily performance of receptionists, messengers, and housekeeping staff.
- Records & Compliance: Maintain stockroom files, assist with HR documentation, and execute scrap disposal following standard operating procedures (SOPs).
- Logistics & Admin Support: Coordinate corporate events and conference room schedules, and assist with verifying agency billing and payroll statements.
Qualifications
- Experience: At least 5 years of proven experience as an Admin Supervisor in a corporate environment.
- Education: Bachelor's degree in Business Administration, Office Management, or a related field.
- Technical & Core Skills:
- Hands-on expertise in facilities oversight, vendor coordination, and office procurement.
- Direct experience in lease contract handling, equipment maintenance contracts, and record management.
- Strong leadership capability to supervise frontline staff (reception, messenger, and janitorial teams).
- Background in corporate event logistics and multi-department coordination.
- Proficiency: Exceptional organizational, multi-tasking, and interpersonal communication skills.
How to Apply
Send your updated CV/Resume to: [Confidential Information]
Subject Line: SUPADMIN_APPLICATION
Location: Makati
Company Description GAIC Professional Services Inc. is an outsourcing and consulting services company supporting clients across diverse industries and sectors. As a subsidiary of EEI, the organization operates as an internal professional services arm focused on technology-driven solutions. The company provides specialized support aimed at optimizing operations and enhancing service delivery for its partners. Team members work in a dynamic environment that values efficiency, innovation, and client satisfaction.
