We are seeking a highly organized
Administrative Staff member to support daily operations and ensure efficient coordination of office and logistics tasks. The ideal candidate will have strong administrative skills, experience in managing bookings, inventory tracking, and front desk operations, and the ability to handle multiple responsibilities with professionalism and accuracy.
Responsibilities
General Administrative Support:
- Provide comprehensive administrative assistance, including document management, data entry, and correspondence handling.
- Assist in scheduling meetings, preparing reports, and managing office communications.
- Maintain and organize records, ensuring data accuracy and confidentiality.
- Coordinate with various departments to facilitate workflow and operational efficiency.
- Ensure compliance with company policies and procedures.
Logistics & Bookings Management
- Handle van bookings for staff transportation, ensuring efficient scheduling and coordination.
- Manage staff house bookings, tracking occupancy, maintenance requests, and related concerns.
Front Desk & Customer Service
- Serve as the front desk point of contact, welcoming visitors and assisting employees with inquiries.
- Answer phone calls, emails, and direct messages to the appropriate personnel. Maintain a professional and organized reception area.
Inventory & Supplies Management
- Monitor and manage stock inventory, ensuring availability of office supplies, equipment, and essential materials.
- Process purchase requests and coordinate with suppliers for restocking.
- Keep accurate records of inventory usage and maintain an updated database.
Billing & Financial Tasks
- Prepare and process billing statements and invoices as required.
- Handle requests for payment and coordinate with the superior for approvals.
- Manage petty cash expenses, ensuring proper documentation and reporting.
- Track and reconcile expenses related to office operations.
Qualifications
- Bachelor's degree in Business Administration, Office Administration, or a related field.
- Proven experience in an administrative role (minimum of 2 years preferred).
- Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software.
- Tech-savvy with the ability to quickly learn and adapt to new systems, software, and office technologies.
- Excellent organizational and multitasking skills with attention to detail.
- Strong verbal and written communication skills.
- Ability to handle confidential information with discretion.
- Experience in logistics coordination, bookings, front desk operations, and inventory management is highly preferred.
- Ability to work independently and proactively in a fast-paced environment.
- Prior experience in BPO admin is a plus.
- Familiarity with office management systems and procedures.
- Knowledge of administrative support tools and logistics management.
