Administrative Specialist/Assistant

2-4 Years

Not Disclosed

Early Applicant

Job Description

Document Management & Legal Support

Prepare, review, and draft legal and property-related documents including title transfer paperwork.
Coordinate the execution and notarization of legal documents.
Maintain updated records and filing systems (physical and digital).

Government Liaison & Compliance

Coordinate with various government offices (BIR, LGUs, Registry of Deeds, etc.) for tax clearance, business permits, and other regulatory requirements.
Facilitate computation and filing of taxes and clearance certificates.
Ensure compliance with local and national government processes.

Administrative & Scheduling Tasks

Handle day-to-day administrative functions including email, correspondence, and schedule management.
Provide support in banking transactions and monitor relevant account activities.
Coordinate and schedule appointments and meetings with internal and external parties.

Accounting & Financial Tasks

Assist in basic accounting, billing, and tax filing duties in coordination with the finance team.
Ensure timely payment and submission of taxes, permits, and clearances.

Sales & After-Sales Coordination

Work closely with the marketing team to support after-sales activities including document processing, client updates, and handover coordination.
Provide administrative support to sales and customer service teams as needed.

Field Work & Client Coordination

Willing to travel to government offices, client locations, or business sites to process documents or secure approvals.
Proficiency in MS Office (Excel, Word, Outlook) – for documentation & reports.
Strong English communication – for legal drafting & correspondence.
Analytical & Organizational Skills – for compliance tracking & record-keeping.
Time Management & Scheduling – to meet deadlines efficiently.
Accounting & Tax Filing Knowledge – BIR compliance, financial computations.
Experience in Business Licensing & Government Coordination (DTI, SEC, LGU).
Banking & Title Transfer Processing – handling transactions & legal paperwork.
Ability to Draft Legal Documents (deeds, contracts, affidavits).
Willingness to Travel – for government processing & client meetings.

Preferred Experience