ADMINISTRATIVE OFFICER IV (RE-OPEN)

Technical Education and Skills Development Authority CARAGA Region - Government

Fresher

Not Disclosed

Philippines

Posted 16 hours ago
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Job Description

THE HIREE WILL BE RESPONSIBLE FOR THE FOLLOWING:

20%-Assists in the planning, coordination, and implementation of the functions of the Bids and Awards Committee (BAC) Secretariat
15%-Reviews and prepares procurement documents, including bidding documents, invitations, requests for expressions of interest, bid bulletins, resolutions, notices, and other procurement-related issuances
15%-Coordinates and facilitates BAC activities, including the conduct of pre-procurement conferences, pre-bid conferences, bid openings, bid evaluations, post-qualification activities, negotiations, and other procurement proceedings
10%-Prepares and maintains the minutes, resolutions, reports, procurement records, and other official documents of the BAC
10%-Monitors the implementation of the Annual Procurement Plan (APP), Procurement Monitoring Report (PMR), procurement timelines, and compliance with statutory procurement requirements, and prepares periodic reports for management and oversight agencies
10%-Coordinates with end-user units, Technical Working Groups (TWGs), suppliers, and oversight agencies on procurement activities and provides technical assistance on procurement procedures and documentary requirements
10%-Assists in the review and enhancement of procurement policies, standard operating procedures, templates, and internal control measures to improve procurement efficiency and regulatory compliance
5%-Provides technical guidance to BAC Secretariat support personnel and assists in resolving procurement-related operational concerns
5%-Performs such other functions as may be authorized.

SPECIAL QUALIFICATIONS:

.Working knowledge of Republic Act No. 12009 (New Government Procurement Act), its IRR, and GPPB issuances
.Knowledge of competitive bidding and other modes of procurement
.Ability to prepare procurement documents, BAC resolutions, and minutes
.Knowledge of APP, PPMP, PMR, and procurement planning
.Strong analytical, organizational, and records management skills
.Excellent oral and written communication skills
.Excellent Interpersonal Relations
.Monitoring and Evaluation Skills
.Research and Development Skills
.Adheres to Professional/Work Ethics
.Assertive and can work under pressure
.Proficiency in Microsoft Office applications, particularly Excel and Word
.Experience in government procurement is an advantage
.ISO 9001 Quality Management Systems experience is an advantage
.Membership or certification in procurement, logistics, supply chain, project management, or contract management organizations is an advantage

Intent Letter indicating the position, office where the vacancy exists and its Item Number)Duly accomplished Personal Data Sheet (CSC Form 212 Revised 2025) (printed in legal size paper) subscribed and sworn to with Work Experience Sheet (attachment to CSC Form 212, Revised 2025 can be downloaded at the CSC website)Service Records for TESDA applicants or applicants from other government agencies OR Certificate/s of Employment for outside applicantsList of training programs attended indicating the number of training hours together with the certified photocopies of training certificatesPerformance Evaluation System (PES) Ratings for Calendar Year 2025 for outside applicants OR Individual Performance Commitment Review (IPCR) ratings for January to June 2025 or July to December 2025 (if applicable) (with at least Very Satisfactory Rating) for TESDA applicants or applicants from other government agenciesCopy of previous appointment for TESDA applicants or applicants from other government agenciesList of at least five (5) references with complete contact details and email addresses for the following categories:

Superior
Peers
Subordinates (if applicable)
Clients (if applicable)SuperiorPeersSubordinates (if applicable)Clients (if applicable)Certified true copy of transcript of records/diplomaAuthenticated copy of Eligibility by CSC or PRCAwards related to Performance (proof of evidences in the form of citation, medal, plaque, for awards/rewards received) (if applicable)Expert Services (Resource Person/Speaker/Moderator/Panelist) (if applicable) andCommittees/ TWGs Participation (proof of evidences in the form of memorandum, office order, and/or certification/certificates) (if applicable)