Administrative Intern (Event Outreach & Engagement)

Are you a natural communicator who loves connecting with people and bringing big ideas to life We are looking for an energetic and proactive Administrative Intern to join our team!

In this role, you will play a key part in driving engagement for our upcoming trade shows, conferences, and events. You will serve as a frontline representative, actively reaching out to participants, VIP guests, speakers, and industry professionals to ensure strong attendance and seamless coordination.

Key Responsibilities

• Active Phone Outreach: Conduct outbound calls to prospective event participants, VIP guests, delegates, and industry professionals to confirm attendance and provide event details.
• Database Management: Assist in updating, verifying, and organizing attendee, contact, and guest lists in our database.
• RSVP Tracking: Follow up on pending invitations, track response status, and address guest inquiries with professionalism and courtesy.
• Administrative Support: Assist the Events and Administrative teams with event documentation and pre-event coordination tasks.
• On-Site / Virtual Event Support: Provide administrative assistance during event days (registration, guest ushering, or logistics coordination) as needed.

What We're Looking For

• Currently pursuing or a recent graduate in Business Administration, Communications, Marketing, or any related field.
• Strong verbal and written communication skills with a confident, polite, and professional telephone etiquette.
• Comfortable making outbound calls and engaging with diverse professionals and executives.
• High attention to detail, strong organizational skills, and ability to manage attendee records accurately.
• Proficiency in MS Office / Google Workspace (Word/Docs, Excel/Sheets, Outlook/Gmail).
• A positive, proactive attitude and a willingness to learn in a fast-paced environment.