Administrative Coordinator

WE'RE HIRING: ADMINISTRATIVE COORDINATOR

We're looking for a highly organized and detail-oriented Administrative Coordinator to provide clerical and coordination support across multiple departments. The ideal candidate is comfortable managing events, preparing reports and correspondence, communicating with clients and vendors, and handling multiple priorities independently.

Position Details

• Position: Administrative Coordinator
• Industry: Business Services
• Employment Type: Full-Time
• Rate:$7/hour
• Schedule: TBD
• Timezone: Must be willing to work a US Time Zone
• Start Date: ASAP
• Camera Requirement: Must be comfortable being on camera with the team manager and colleagues during working hours.

Key Responsibilities

• Provide clerical and administrative support to various departments
• Assist with special projects, process improvements, and budget development
• Coordinate approximately 25 credit group events annually, including: Venue coordination, Food and catering arrangements, Attendee registration, Meeting preparation, Reports, packets, emails, and other meeting materials
• Coordinate annual multi-day events, including pre-event communications, attendee registration, and meeting materials
• Assist with the coordination of trade shows, including: Staff travel, Company meetings and conferences, Registration, Trade booth supply shipments, Lead distribution to appropriate sales representatives
• Coordinate company functions, luncheons, and client visits
• Prepare accurate correspondence, spreadsheets, reports, and other business documents
• Interpret and organize data provided by team members
• Communicate professionally and accurately with clients, debtors, vendors, and internal staff via email and phone
• Maintain organized records and documentation
• Support training and knowledge-sharing initiatives
• Handle multiple priorities and provide general administrative assistance as needed

Requirements

• 2–3 years of administrative experience
• Event planning or event coordination experience is preferred
• Strong knowledge of standard office equipment and administrative procedures
• Proficiency in Microsoft Office
• Ability to learn debt collection-related applications and software
• Strong basic math skills, including calculating discounts, interest, and percentages
• Excellent English communication skills, both written and verbal
• Strong grammar and business writing skills
• Excellent interpersonal and organizational skills
• Ability to work independently and as part of a team
• Able to take, follow, and provide clear direction
• Strong attention to detail and accuracy
• Ability to manage multiple and competing priorities
• Sound judgment and decision-making within the scope of the role
• Ability to understand and follow company policies and procedures
  

If you're an experienced administrative professional who enjoys coordination, organization, and working with different teams, we'd love to hear from you!