Administrative Assistant
- Posted 8 days ago
- Be among the first 10 applicants
Job Description
Qualifications
- Account Support – Collections and Claims
- Reconcile weekly customer payment advices, including collections and deductions, against Customer Line Items (CLI).
- Record reconciled collections and deductions in the Salesman Toolkit (STK) system.
- Process validated account deductions through the Request for Credit Memo (RFCM) system upon receipt of complete supporting documents.
- Prepare monthly monitoring reports and summary reports on collections and deductions.
- Trade Marketing Group Support : Request for Credit Memo (RFCM)
- Validate the completeness and accuracy of supporting documents submitted by TMG personnel.
- Process validated claims in the RFCM system within established timelines.
- Prepare claims monitoring reports and status summaries to track processing progress and outstanding requests.
- COUPA Support
- Receive and process requests submitted for COUPA Purchase Requisitions (PRs).
- Validate the completeness and accuracy of supporting documents required for procurement transactions.
- Process Purchase Requisitions (PRs), Purchase Orders (POs), and Goods Receipts (GRs) in COUPA.
- Prepare and provide weekly status reports on PRs, POs, and GRs.
- Facilitate year-end accruals, as needed, to support accurate financial reporting.
- Bachelor's degree in Business Administration, Management, or a related field.
- At least 1–2 years of relevant work experience in administrative support, account servicing, or business operations.
- Proficient in operating standard office equipment and using common office productivity tools and systems.
- Strong organizational and coordination skills, with the ability to manage multiple administrative tasks efficiently and accurately.
- Excellent written and verbal communication skills, with strong attention to detail and the ability to coordinate effectively with various stakeholders.
More Info
Key Skills
Purchase Orders (POs)
Request for Credit Memo (RFCM)
Purchase Requisitions (PRs)
Salesman Toolkit (STK)
Goods Receipts (GRs)
About Company
Skills:
Servicenow, Oracle, Coupa, Salesforce, Sharepoint, Teams, Microsoft Word