Administrative Assistant

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Early Applicant

Job Description

Responsibilities And Duties

Handle purchasing, procurement, and vendor sourcing
Create purchase orders and quotes, and coordinate payments to vendors
Perform general clerical duties including phone screening, photocopying, faxing, and mailing
Respond to requests for information and data, including online research and sourcing
Develop and maintain filing systems, including vendor information
Prepare and edit documents, correspondence, reports, drafts, memos, and emails
Schedule and coordinate meetings, appointments, and travel arrangements for managers
Maintain office supply inventories and coordinate office equipment maintenance
Process expense reports and bills
Coordinate company meetings, events, and special projects as requested
Manage calendars for executives
Perform other duties as assigned

Qualifications

Associate or bachelor's degree preferred
Prior experience as an Administrative Assistant; hospitality background preferred
Excellent oral and written communication skills
Strong organizational and multitasking abilities
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent internet research skills
Ability to work independently and adapt to changing priorities
High attention to detail and accuracy
Ability to maintain a high level of confidentiality
Typing speed of at least 50 words per minute