Administrative Assistant

BASIC FUNCTION

The Admin Assistant provides administrative and operational support to ensure efficient day-to-day operations. The role focuses on handling documentation, procurement coordination, inventory monitoring, and processing of permits and administrative requirements, including vehicle-related documentation. Collaborates with internal teams and external partners to maintain accurate records, timely processing of documents, and continuous support for operational needs.

DUTIES AND RESPONSIBILITIES

1. Prepare and process necessary documents and permits with regulatory agencies such as BIR, LGU, and other government offices.
2. Assist in the preparation and release of delivery receipts, sales invoices, and other operational documents.
3. Support procurement activities by sourcing suppliers, preparing comparisons, and coordinating purchase requests for approval.
4. Receive, check, and monitor deliveries of packaging and office supplies to ensure accuracy and completeness.
5. Maintain and update inventory records, ensuring timely replenishment of materials below critical levels.
6. Process and monitor administrative requirements related to company vehicles, including fleet cards, registrations, and other related documentation, if applicable.
7. Prepare and submit regular inventory and administrative reports in a timely and accurate manner.
8. Perform other administrative and operational tasks as assigned to support operational requirements.

QUALIFICATION GUIDES

Education

• At least college level
• Additional training or courses related to administrative work is an advantage

Experience

• Experience in administrative, clerical, or inventory-related roles is an advantage but not required

Competencies

• Strong attention to detail and accuracy in records management
• Basic knowledge in inventory monitoring and documentation
• Proficient in encoding and use of basic office tools
• Ability to coordinate with suppliers and external agencies
• Organized, reliable, and able to manage multiple tasks
• Physically fit and able to support operational requirements when needed