Administrative Assistant (Service Administrator)

Service Administration Trusted Across International Equipment Operations

Global equipment projects move only as fast as their operational backbone. In this service-driven environment, administrative excellence governs fleet movement, purchase accuracy, and service continuity across international operations. This role places you at the center of high-value coordination-trusted with data integrity, workflow discipline, and decision support that global teams rely on daily. It's a career path for professionals who value structure, accountability, and long-term credibility in an industry where details directly affect performance.

Job Description

As an Administrative Assistant (Service Administrator), you will provide day-to-day administrative support across departments, manage service-related coordination, assist with reporting and presentations, and help ensure smooth internal operations through accurate data entry, organized documentation, and reliable communication support.

Job Overview

Employment type: Full-time

Shift: Day Shift, Weekends Off

Work setup: Onsite, Ortigas

Exciting Perks Await!

• Day 1 HMO coverage with free dependent
• Competitive Salary Package
• Prime office location in Ortigas (Easy access to MRT stations, restaurants, and banks)
• Day shift schedule
• Fixed weekends off
• Salary Advance Program through our banking partner (Eligibility and approval subject to bank assessment. Available to account holders with minimum of 6 months company tenure.)
• Unlimited upskilling through Emapta Academy courses
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
• Unlimited opportunities for employee referral incentives across the organization
• Standard government and Emapta benefits
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
• Fun engagement activities for employees
• Mentorship and exposure to global leaders and teams
• Career growth opportunities
• Diverse and supportive work environment

The Qualifications We Seek

• Bachelor's or college degree, preferably in Accounting, Finance, or related field
• 2-3 years of proven administrative support experience
• Excellent English communication skills, written and verbal
• Intermediate Microsoft Office skills (Word, Excel, PowerPoint, Outlook, Teams)
• Knowledge of NetSuite preferred
• Ability to understand and execute complex instructions
• High professionalism and integrity
• Strong attention to detail, organizational, and time management skills
• Self-motivated, resourceful, dependable, with a positive attitude
• Consistent follow-through on action items
• Ability to safeguard sensitive information

Your Daily Tasks

• Provide general administrative support across departments
• Handle communication, including calls and responses, with manager guidance
• Arrange fleet requirements: allocation, delivery, and collection
• Manage purchase orders, fleet matters, and damage charges
• Perform data entry, including invoice and credit corrections
• Convert quotes using NetSuite
• Research and create new presentations
• Coordinate and manage special projects
• Assist in preparing scheduled reports and presentations
• Order supplies as needed
• Manage folder filing and mailbox cleaning
• Support Senior Administrative Assistants
• Perform other administrative functions as required

About the Client

Our client operates in the equipment supply and services industry, providing end-to-end solutions across major sectors such as construction, mining, manufacturing, oil & gas, transportation, and maritime. With a strong international presence and a comprehensive range of services-including equipment hire, sales, servicing, transport, training, and manufacturing-they support projects from start to finish while maintaining a commitment to safety, service excellence, and continuous improvement.

Welcome to Emapta Philippines!

Join a team that values camaraderie, excellence, and growth. Recognized as one of the Top 20 Dream Companies of Filipinos in 2024, Emapta stands proudly alongside industry giants, offering stability and exciting career opportunities. Your career flourishes here with competitive compensation, international clients, and a work culture focused on collaboration and innovation. Work with global clients across industries, supported by a stable foundation and like-minded professionals passionate about making an impact. We empower your success with opportunities for personal and professional development in an inclusive environment.

Apply now and be part of the #EmaptaEra!