Job Overview:
We are looking for a highly organized, logistics-minded Bilingual Administrative Assistant to join our Property Management division. This role acts as the central hub between property managers, Spanish- and English-speaking tenants, and field crews. You will manage the lifecycle of work orders, streamline daily operations, and ensure every job is scheduled, completed, and billed with precision. This position is ideal for someone who thrives in a fast-paced environment and excels at administrative coordination.
Schedule: Remote, Full Time | Monday – Friday, 8:00am – 4:00pm EST
Responsibilities:
- Manage incoming work orders via email, phone, and client portals from start to finish.
- Act as the primary point of contact for property managers, tenants, and internal teams, delivering clear communication in both English and Spanish.
- Coordinate field crew schedules and book inspections for approved work.
- Provide general administrative support, monitor job progress, and send regular updates to stakeholders.
- Assist in preparing/submitting estimates and bids, coordinate invoicing, and assemble job close-out documentation.
- Maintain precise, up-to-date administrative records within the AccuLynx CRM.
Requisites:
- Bilingual in English and Spanish (written and verbal)
- Prior experience as an Administrative Assistant, Work Order Coordinator, or similar office support role.
- Exceptional multi-tasking skills with the ability to manage high-volume administrative tasks without losing track of details.
- Tech-savvy with CRM systems; experience with AccuLynx or property management software is preferred.
- Background in Property Management or Construction is a plus.
- Strong organizational, scheduling, and logistical capabilities.
- Reliable, adaptable, and able to work independently in a remote environment.
Independent Contractor Perks
- Permanent work from home
- Immediate hiring
- Health Insurance Coverage for eligible locations (for full-time roles only)
Note
- Please click the Apply button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.
