Search by job, company or skills

Administrative Assistant

JLL
2-4 Years
Taguig, Philippines
Early Applicant
  • Posted 25 days ago
  • Be among the first 10 applicants

Job Description

Duties And Responsibilities

  • Provide superior customer service to meet on-site client's expectations

Procurement & Vendor Management

  • Assist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors works)
  • Assist in the procurement of vendors and services as required

Finance Management

  • Assist in financial processes to ensure that all financial management requirements are completed in a timely and accurate manner
  • Ensure prompt and accurate management of purchase orders in JDE

Health & Safety Management

  • Conduct regular audits to ensure safety procedures on site are in place and working
  • Assist in carrying out safety procedures when needed

Site Operations Management

  • Assist in the implementation of Industry Best Practice operations
  • Conduct site inspections and assessments to ensure all building procedures and performance measures are maintained at all times
  • Seek ways to constantly reduce costs and improve operational standards
  • Maintain premises in neat and good working condition at all times
  • Maintain duplicate office keys in good order
  • Assist with receptionist coverage from time to time
  • Provide FM support for meeting room bookings where required
  • Coordinate with pantry staff to ensure that pantry and vending machine items are always in stock

Risk Management

  • Assist in the implementation and management of property risk management program
  • Support the implementation and monitoring of disaster recovering and business continuity plans
  • Follow established escalation procedures and incident reporting procedures
  • Adhere to Jones Lang LaSalle's business conduct by ensuring compliance with the firm's guidelines, procedures and strategies
  • Achieve Key Performance Indicators and Service Level Agreement targets

Required Qualifications & Experience

  • At least 2 to 3 years of prior experience in facilities, property management, hospitality or related field preferred
  • Minimum diploma in any related discipline
  • Knowledge of local occupational health and safety requirements, critical facilities and vendor management for specialized services is advantageous
  • Understanding of basic technical aspects of property (Computer Room Air-conditioning, Chiller system, Fire Protection system, Mechanical & Electrical system, BMS system) is advantageous
  • Able to cooperate and work well with others to meet targets
  • Support the team effectively as and when needed
  • Proven ability to commit to flawless execution while complying with firm's procedures and standards
  • Able to interact with the general client staff & vendors with ease
  • Ability to manage conflict and conflicting priorities
  • Demonstrates ability to work with vendors to deliver efficient services
  • Demonstrates proactive & professional approach to customer service
  • Has a customer-oriented attitude
  • Proven ability to manage multiple and complex operational matters on a daily basis
  • Demonstrates ability to prioritize and manage the completion of projects in an efficient and timely manner

More Info

Job Type:
Permanent Job
Industry:
Real Estate
Function:
Facilities Management
Employment Type:
Full time

About Company

Job ID: 151676823

Last Updated: 28-07-2026 10:21:02 AM
Homejobs in TaguigAdministrative Assistant

Similar Jobs

Administrative Assistant

LaSalle Investment Management
Philippines, Taguig

Skills:

Financial Management, Vendor Management, Site Operations Management, Risk Management, Computer Room Air-conditioning, Fire Protection System, Mechanical Electrical system, BMS system, Chiller system

Business Support, Administrative Assistant

JLL
Taguig, Philippines

Skills:

BMS system, Mechanical Electrical system, Site Operations Management, Chiller system, Fire Protection System, Vendor Management, Computer Room Air-conditioning, Jde, Risk Management, Financial Management

Beware of Scammers

We don’t charge money for job offers

Know More