ADMINISTRATIVE ASSISTANT III

Technical Education and Skills Development Authority CARAGA Region - Government

Fresher

Not Disclosed

Philippines

Posted 15 hours ago
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Job Description

THE HIREE WILL BE RESPONSIBLE FOR THE FOLLOWING:

10%-Maintains and manages efficient records, filing, and documentation systems, both physical and electronic, in support of office operations and enterprise-based education and training initiatives
10%-Provides administrative and logistical support in the conduct of meetings, trainings, workshops, consultations, and other official activities related to workforce development and industry-partnered programs
15%-Assists in the preparation, processing, and monitoring of administrative and financial documents, including requests, disbursements, reports, and other supporting records necessary for office operations and program implementation
15%-Monitors and facilitates official communications, correspondence, and information management systems, and coordinates with concerned offices and stakeholders on matters related to office functions and program support activities
15%-Assists in the preparation, consolidation, and maintenance of administrative reports, procurement-related documents, inventory records, and other office management requirements
10% -Maintains monitoring and scheduling systems of meetings, official engagements, trainings, visits, and other activities involving internal and external stakeholders
15%-Assists in coordinating schedules, appointments, office logistics, supplies, equipment, and workplace support services to ensure efficient and continuous office operations in support of enterprise-based and workforce development programs and
10% -Performs other administrative and support functions as may be assigned.

SPECIAL QUALIFICATIONS:

.Planning Skills
.Oral and Written Communication Skills
.Monitoring and Evaluation Skills
.Negotiation Skills
.Research and Development Skills
.Skills in Networking and Linkaging
.Conflict Management Skills
.Adheres to Professional/Work Ethics
.Assertive and can work under pressure
.With Analytical and Creative Thinking
.Excellent Interpersonal Relations

Intent Letter indicating the position, office where the vacancy exists and its Item Number)Duly accomplished Personal Data Sheet (CSC Form 212 Revised 2025) (printed in legal size paper) subscribed and sworn to with Work Experience Sheet (attachment to CSC Form 212, Revised 2025 can be downloaded at the CSC website)Service Records for TESDA applicants or applicants from other government agencies OR Certificate/s of Employment for outside applicantsList of training programs attended indicating the number of training hours together with the certified photocopies of training certificatesPerformance Evaluation System (PES) Ratings for Calendar Year 2025 for outside applicants OR Individual Performance Commitment Review (IPCR) ratings for January to June 2025 or July to December 2025(if applicable) (with at least Very Satisfactory Rating) for TESDA applicants or applicants from other government agenciesCopy of previous appointment for TESDA applicants or applicants from other government agenciesList of at least five (5) references with complete contact details and email addresses for the following categories:

Superior
Peers
Subordinates (if applicable)
Clients (if applicable)SuperiorPeersSubordinates (if applicable)Clients (if applicable)Certified true copy of transcript of records/diplomaAuthenticated copy of Eligibility by CSC or PRCAwards related to Performance (proof of evidences in the form of citation, medal, plaque, for awards/rewards received) (if applicable)Expert Services (Resource Person/Speaker/Moderator/Panelist) (if applicable) andCommittees/ TWGs Participation (proof of evidences in the form of memorandum, office order, and/or certification/certificates) (if applicable)