ADMINISTRATIVE ASSISTANT II (BUDGETING ASSISTANT) | ADAS2-167-2004 | PERMANENT | FS | DSWD CO

ADMINISTRATIVE ASSISTANT II (BUDGETING ASSISTANT)

Item Number

:

OSEC-DSWDB-ADAS2-167-2004

Compensation

:

SG 8 (PHP 22,423.00)

Place of Assignment

:

Financial Service

DSWD Central Office, IBP Road, Brgy. Batasan Hills, Quezon City 1126

CSC-PRESCRIBED QUALIFICATION STANDARDS

Education

:

Completion of 2 years of studies in college (prior to 2018) or Completion of Grade 12/Senior High School (starting 2016)

Training

:

Four (4) hours of relevant training

Experience

:

One (1) year of relevant experience

Eligibility

:

Career Service (Subprofessional)/First Level Eligibility

PREFERRED QUALIFICATION STANDARDS

Education

:

Graduate of any business course

Training

:

Four (4) hours of relevant training

Experience

:

One (1) year and above relevant experience

Eligibility

:

Career Service (Subprofessional)/First Level Eligibility

JOB DESCRIPTION

The Administrative Assistant II's role is to provide administrative and technical support in budget management through the recording, monitoring, and control of appropriations, allotments, obligations, and fund balances processing funding requests and budget documents preparing and generating budgetary reports ensuring fund availability and proper encoding of ORS/BUR in the URS and providing technical and administrative assistance on financial concerns.

Functions and Responsibilities:

1. Records the Appropriations, Allotments, Obligations, and Balances in the registries

2. Review, records/encodes all the received requests for funding and other documents from various Office/Bureaus/Service (OBS)

3. Prepares monthly Status of Allotment, Sub-allotment and Utilization of fund allocation

4. Encode/control all the Obligation Request and Status (ORS), and Budget Utilization Request (BUR) in the URS and ensure that funds is available

5. Generation of budgetary reports through the URS

6. Prepare budgetary reports as well as other report for the budget hearing purposes, and COA requirements

7. Monitor the allotment balances per program/project/activity (P/A/P) of the Department

8. Prepare draft letters, memoranda and the likes

9. Provision of technical assistance on financial concerns and

10. Performs other tasks that may be assigned by the immediate supervisor/s.

Job Outputs:

1. Budgetary registries such as Registry of Allotments, Obligations and Disbursements - Personnel Services (RAODPS), RAODMOOE, RAODCO, RAODFE

2. Monthly Status of Allotments, Obligations, Balances and Disbursements (SAOBD) and other budgetary reports/forms

3. Summary of SAA releases per FOs

4. Letters, memorandum and the likes and

5. Performs other tasks that may be assigned by the immediate supervisor/s

CRITERIA FOR EVALUATION

Education

:

25%

Training

:

10%

Experience

:

25%

Written Examination

:

25%

IQT

:

10%

Technical Exam

:

15%

Interview

:

10%

Performance Review

:

5%

Total

:

100%

Initial Shortlisting

:

Obtain 75% of the maximum total score or 45 points in Education, Training, and Experience (ETE)

Final Shortlisting

:

Top five (5) highest rating but overall rating should not be less than 80%

APPLY NOW

Fill out the Job Application Form (JAF) and upload your complete requirements in a combined Portable Document Format (PDF) not exceeding 100 MB on or before 18 OCTOBER 2026 by accessing this link:

Application Requirements:

1. Duly accomplished, subscribed, and sworn/notarized 2025 Personal Data Sheet (PDS) with a recent passport-size picture and thumb mark.

2. Duly accomplished and signed Work Experience Sheet (WES).

Forms may be downloaded . Note: Fill out the PDS using Microsoft Excel only. Do not use Google Sheets or any tool that alters the original format - this can change formatting in the original document. PDS with incomplete information shall be considered invalid.

Reminders:

. Additional requirements must be ready if you are found qualified and longlisted for the position you applied for (Transcript of Records, Training/Seminar Certificates, Certificate/s of Employment, Service Record, Proof of Eligibility, Performance Rating, etc).

. In the event that you are invited to take the examination and panel interview, you will be required to submit your valid NBI Clearance before the CO-HRMPSB deliberation for validation.

. Files should be in a PDF and must not be compressed into archive file formats such as RAR or ZIP.

. If applying for multiple positions, find the appropriate JAF for the position/s and submit separate applications/documents for each.

. Requests for extension of submission and application with incomplete documents will not be entertained.

. All communications pertaining to your application will be sent via email.

EQUAL EMPLOYMENT OPPORTUNITY PRINCIPLE

All vacant positions shall be open to all qualified applicants regardless of age, gender, civil status, disability, religion, ethnicity, social status, class, political affiliation, or other similar factors/personal circumstances which run counter to the principles of merit and fitness for the job and equal employment opportunity.

DATA PRIVACY POLICY

All the personal information contained in documents submitted shall be used only for documentation and processing purposes within the DSWD and shall not be shared with any outside parties without your written consent. Personal information shall be retained and stored by the DSWD within the prescribed timeline in accordance with the National Archives of the Philippines General Disposition Schedule.