Administrative Assistant

Estimating Administrator (Up to ₱35K | Hybrid | FREE AI Certification)

Cebu City | 11:00 PM – 8:00 AM PHT | Monday to Friday (Onsite for 3 months then Hybrid after)

Bid opportunities get missed when nobody owns the inbox. As Estimating Administrator, you're the person who makes sure that never happens — reviewing every incoming bid invitation, RFP, plan release, and addenda, and getting it in front of the right person before a deadline slips by.

This is a behind-the-scenes coordination role built for someone who thrives on order. You won't be negotiating bids or talking to customers — you'll be the reason the estimating team always knows what's on their plate, what's urgent, and what's already been handled.

YOU'RE LIKELY A STRONG FIT IF YOU HAVE

• At least 2 years of experience in an administrative, estimating support, construction coordination, or Business Coordinator role
• Strong attention to detail, organization, judgment, and follow-through
• The ability to manage a high volume of email and multiple deadlines without losing track of assignments
• Clear, professional internal written communication skills
• Working knowledge of Microsoft Outlook, Excel, Word, Teams, and shared tracking systems

STRONG SIGNALS

• Prior experience in the construction or landscaping industry
• Familiarity with bid logs, CRMs, or project/opportunity tracking systems
• Comfort working independently on a night shift with minimal day-to-day supervision

RESPONSIBILITY PILLARS

Estimating Inbox Management

You own the daily rhythm of the Estimating inbox, making sure nothing slips through unnoticed.

• Monitor the inbox throughout each workday, reviewing bid invitations, RFPs, plan releases, addenda, and deadline changes
• Sort and organize messages by urgency, branch, project, due date, and required action
• Maintain an orderly inbox and filing structure so information is easy to locate

Opportunity Validation and Routing

You determine what's relevant, confirm it's complete, and get it in front of the right person fast.

• Assess whether each opportunity fits the business and confirm key details (project name, location, customer, scope, plans, bid due date) are present
• Route items to the appropriate estimator, business development rep, branch leader, or manager, and confirm ownership is accepted
• Flag urgent deadlines, incomplete information, duplicate invitations, and items needing management review

Tracking, Follow-Up and Internal Coordination

You keep every opportunity moving and keep communication tightly internal.

• Log qualified opportunities and key dates in the approved bid log, CRM, calendar, or tracking system
• Track assigned items to disposition and follow up on unassigned items or approaching deadlines
• Distribute addenda, revised plans, and deadline changes to the right internal owner, and provide concise status updates
• Coordinate internally only — external communication with customers, general contractors, or vendors is handled by the assigned estimator or manager

ABOUT THE CLIENT

Our client is a US-based holding company overseeing a portfolio of specialized businesses across landscaping, construction, and general contracting, along with equipment rental services. Operating multiple business units within its portfolio, the organization is known for standardized processes, a strong safety culture, and a collaborative, employee-focused environment across its operating companies.

BENEFITS OF GOTEAM

Accelerate Your Personal Growth

• Company-provided laptop + second monitor
• Industry-best HMO for 1 dependent + extended dependents (₱300,000 coverage, private room, ₱10,000 meds reimbursement)
• Option to enroll up to 4 additional dependents via salary deduction
• ₱1M life insurance coverage
• Membership in GoTeam Sports Club, Yoga, and Wellness Programs

Unlock Your Possibility

• Prorated 5 days Vacation Leave + 5 days Sick Leave upon regularization
• 5 Service Incentive Leave (SIL) days upon first work anniversary (convertible to cash if unused)
• Salary loan access (post-regularization)
• Employee discounts, raffles, and Day-1 welcome gift
• Opportunity to win a trip to Bali through company programs

Live Your Purpose

• Join GoTeam Cares volunteer programs
• ₱10,000 referral bonus + opportunity to win a trip to Bali
• Monthly gratitude events, team dinners, and leadership talks

Your Family's Benefits

• 24/7 financial, legal, and counseling support (up to 4 family members)
• Free telemedicine consultations
• Virtual family events and prize opportunities

OUR HIRING PROCESS

What Happens After You Click Apply

When you click Apply, you'll be taken to Multiplai Interview Room — our AI-powered, self-guided interview experience designed to be fair, flexible, and stress-free. You can start immediately or complete it later at a time that works for you.

What you'll need:

• Stable internet connection
• Desktop or laptop
• Headset

You'll answer interview questions at your own pace — no live interviewers, no surprise questions, and no pressure. Once completed, the platform generates an AI-assisted summary of your responses, and one of our recruiters will follow up with next steps.

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