Administrative Assistant

Administrative Assistant (Up to ₱30K | Onsite | FREE AI Certification)

Cebu City | Onsite (IT Park) | 6:00 AM–3:00 PM PH Time | Monday–Friday

You own defined administrative, compliance, and meeting-coordination outputs that keep the onshore manager ahead of schedule across a portfolio of properties. Your work runs through documented task queues—drafting agendas and minutes, issuing routine correspondence, managing insurance claims end-to-end, and preparing compliance notices to required standards.

This is not a reactive support role. You operate within established processes, follow defined procedures, and are trusted to escalate cleanly when a matter sits outside scope. Best suited for professionals who thrive on structured documentation, sustain attention through high-volume admin, and prefer clear protocols over ambiguity.

You're Likely a Strong Fit If You Have

• 2+ years in executive assistance, operations support, or property administration, for an Australian or NZ-based firm
• Hands-on experience drafting meeting documents, routine correspondence, and compliance notices
• Working knowledge of task and workflow management platforms
• Strong written English suitable for direct correspondence with onshore stakeholders
• Ability to process large volumes of detail-driven administrative tasks against deadlines
• Willingness to work AU day-shift hours on an onsite setup.

Strong Signals

• Prior offshore experience supporting an Australian property or community management firm
• Familiarity with property compliance procedures and statutory notice requirements
• Exposure to scheduled meeting cycles and committee or stakeholder document workflows

Responsibility Pillars

Administration & Meeting Coordination

You own the meeting cadence that keeps each property on schedule and to standard.

• Build annual meeting schedules and prepare documentation for scheduled meetings
• Draft, review, and issue agendas and minutes that meet onshore standards
• Circulate meeting documents to relevant stakeholders for review and approval

Communication & Correspondence

You own the daily flow of communication between the onshore manager and key stakeholders.

• Manage routine correspondence on behalf of the onshore manager with clarity and consistency
• Distribute agreements and track them through to execution
• Maintain clean records of stakeholder communication for audit and continuity

Workflow, Compliance & Claims

You keep tasks, claims, and compliance actions moving on schedule and to standard.

• Manage and progress tasks through the assigned platform, monitoring completion against deadlines
• Drive insurance claims from lodgement through resolution, with regular stakeholder updates
• Prepare and issue compliance and statutory notices, and progress dispute resolution matters as required

About the Company

An established international client operates a structured services business, with onshore managers responsible for delivery to end clients across multiple portfolios.

What This Role Gives You

Benefits of GOTEAM

Accelerate Your Personal Growth

• Company-provided laptop + second monitor
• Industry-best HMO for 1 dependent + extended dependents (₱200,000 coverage, private room, ₱10,000 meds reimbursement)
• Option to enroll up to 4 additional dependents via salary deduction
• ₱1M life insurance coverage
• Membership in GoTeam Sports Club, Yoga, and Wellness Programs

Unlock Your Possibility

• Prorated 5 days Vacation Leave + 5 days Sick Leave upon regularization
• 5 Service Incentive Leave (SIL) days upon first work anniversary (convertible to cash if unused)
• Salary loan access (post-regularization)
• Employee discounts, raffles, and Day-1 welcome gift
• Opportunity to win a trip to Bali through company programs

Live Your Purpose

• Join GoTeam Cares volunteer programs
• ₱10,000 referral bonus
• Monthly gratitude events, team dinners, and leadership talks

Your Family's Benefits

• 24/7 financial, legal, and counseling support (up to 4 family members)
• Free telemedicine consultations
• Virtual family events and prize opportunities

OUR HIRING PROCESS

What Happens After You Click Apply

When you click Apply, you'll be taken to Multiplai Interview Room.

Our AI-powered, self-guided interview experience designed to be fair, flexible, and stress-free. You can start immediately or complete it later at a time that works for you.

What you'll need:

• Stable internet connection
• Desktop or laptop
• Headset

You'll answer interview questions at your own pace—no live interviewers, no surprise questions, and no pressure. Once completed, the platform generates an AI-assisted summary of your responses, and one of our recruiters will follow up with next steps.

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