Administrative Assistant

FusionNode

Is a Managed Services Provider (MSP) committed to safeguarding our clients intellectual property and privacy. Our collaborative and innovative environment fosters excellence, making FusionNode Inc. a trusted name in cybersecurity. As we continue to expand our operations in the Philippines and the US, we are looking for a highly organized, proactive, and service-oriented Administrative Assistant to support our growing team.

Role Description

The Administrative Assistant is responsible for providing day-to-day administrative support to ensure the smooth and efficient operation of the office while serving as the first point of contact for visitors and guests. This role combines administrative coordination with receptionist duties, requiring strong organizational, communication, and multitasking skills. The ideal candidate is proactive, detail oriented, and committed to delivering excellent customer service while supporting various business functions.

Qualifications

• Provide day-to-day administrative support to ensure the efficient operation of the office.
• Prepare, organize, file, and maintain physical and electronic documents, records, and reports.
• Assist in scheduling meetings, appointments, and company events, including preparing meeting rooms and necessary materials.
• Manage calendars, coordinate office activities, and support various administrative projects as needed.
• Perform data entry and maintain accurate records, databases, and company files.
• Monitor and replenish office supplies, pantry items, and other administrative inventory while coordinating procurement requests.
• Coordinate with building administration, third-party vendors, and service providers regarding office maintenance, repairs, deliveries, and facility-related concerns.
• Assist the HR and Operations teams with administrative tasks, onboarding documentation, employee records, and other internal requests.
• Handle confidential information with discretion and maintain the privacy of company and employee records.
• Ensure office common areas, meeting rooms, and administrative workspaces remain organized, presentable, and ready for use.
• Greet and welcome clients, visitors, and guests in a professional and courteous manner.
• Answer and manage incoming calls, emails, and other inquiries, directing them to the appropriate personnel when necessary.
• Receive, screen, and record visitor information while ensuring compliance with office security procedures.
• Perform other administrative, clerical, and receptionist duties as assigned to support overall business operations.
• Uphold FusionNode's professional standards, confidentiality, and workplace policies.

Qualifications:

• Bachelor's degree in Business Administration, Office Management, or related field (preferred).
• Strong written and verbal communication.
• At least 2-3 years of experience in an Administrative Assistant role.
• Ability to work well under limited supervision.
• Pleasing personality, approachable, and client-service-oriented.
• Proficient in MS Office tools (Word, Excel, Outlook) and comfortable with digital communication platforms.
• Highly organized, detail-oriented, and able to multitask in a fast-paced environment.

Why Join Us

At FusionNode Inc., we value teamwork, integrity, and innovation. This role offers a unique opportunity to contribute to the growth and success of our company while supporting a vibrant and collaborative office environment.

How to Apply:

1. Click here to send your application and apply for the role.
2. We will review your application and see if it's a good fit. We will then invite you for an interview.