About Us:
We are a Chicago-based company managing several operations, including a design-build construction firm, short-term Airbnb rentals, long-term apartments, and event spaces. Our team is committed to delivering high-quality service and maintaining top standards across all our properties
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Position Overview:
We are seeking a motivated, detail-oriented Administrative & Operations Assistant to support our growing team in a remote, full-time capacity. This is a work-from-home position that requires overnight availability aligned with Chicago Time.
Key Responsibilities:
- Client Communication: Professionally respond to calls, texts, and emails in a timely manner.
- Bookkeeping: Perform bookkeeping tasks in QuickBooks.
- Property Oversight: Support property management operations across Chicago.
- Scheduling: Qualify leads and schedule appointments for the construction division.
- Administrative Support: Prepare reports and maintain organized documentation.
Skills & Qualifications:
- Fluent English (neutral accent required) superb verbal and written communication skills are a must.
- Strong communication skills via phone, email, and messaging.
- Highly organized, capable of multitasking and managing priorities.
- High attention to detail and accuracy in all tasks.
- Tech-competent with a reliable internet connection and home office setup.
- Confident phone presence able to speak clearly and professionally, and successfully handle incoming calls to qualify clients.
- Ability to manage and coordinate multiple responsibilities, including administrative, client relations, and operations tasks.
Requirements:
- Proficient in Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Google Sheets, Google Drive, etc.), as well as QuickBooks
- Experience using project management tools and CRM platforms.
- Prior experience in a similar administrative or remote support role is preferred
- Background or experience in construction, real estate, or property management is a strong advantage
- Proven experience working graveyard shifts with full availability to work overnight in Chicago Time.
- Ability to work independently, take initiative, and manage tasks with minimal supervision
How to Apply:
If you would like to proceed, please submit your resume along with a Loom video where you:
- Introduce yourself, highlight your relevant experience, and explain why this position is a great fit for you
- Share any experience you have working overnight shifts
- Briefly describe your most recent jobwhen it ended and the reason for leaving
- Mention any other responsibilities you currently have aside from work
Important Notes:
- Use only your first name and do not mention your location
- The video must be created specifically for this role, not a general introduction
- Please reply with your Loom link, or include it at the end of your resume every video is personally reviewed, so your effort will be taken seriously
- This role requires clear, fluent English with minimal accent; strong communication skills are essential
We're excited to hear from you and look forward to reviewing your application!
Job Type: Full-time Remote Position
Salary - $9,000 to $12,000 per year
Hours 5 days per week, 9:00 AM to 5:00 PM Chicago Time
