Administrative & Hiring Assistant

Location: Remote

Schedule: Full Time | 8:00 AM to 5:00 PM EST

Compensation: $600.00 / month

As the Administrative & Recruitment Assistant, you are the backbone of the management team's daily productivity. Your mission is twofold: keep the leader's schedule and inbox organized, and maintain a steady flow of high-quality talent into our hiring pipeline. You aren't just checking boxesyou are a filter. You will use our existing AI-driven tools and recruitment processes to find applicants, screen them through our systems, and get the best candidates onto the management's calendar. Success is simple: Zero missed meetings, an inbox at Zero, and a hiring pipeline that never runs dry.

Executive Support & Inbox Management

• Serve as the primary gatekeeper for emails; sorting, flagging, and responding to routine inquiries.
• Own the calendar: Schedule meetings, resolve conflicts, and ensure management is prepared for every call.
• Use AI tools (Gemini/ChatGPT) to draft communications, summarize long threads, and speed up daily workflows.

Recruitment & Talent Sourcing

• Post job openings across various platforms (OnlineJobs.ph, LinkedIn, Indeed, Facebook Groups, etc.).
• Research and identify new platforms to expand our reach and find untapped talent pools.
• Move applicants through our internal screening tool and ensure no candidate drops off the radar.
• Coordinate and book interview slots between qualified applicants and the management team.

Administrative AI-Driven Tasks

• Handle entry-level administrative tasks (data entry, file organization, basic reporting).
• Leverage AI to improve the quality and speed of administrative outputs.
• Follow established SOPs (Standard Operating Procedures) while looking for ways to make them more efficient.

• 1-2 years of experience as a Virtual Assistant, Admin Assistant, or Recruitment Coordinator.
• Tech-Savvy: You aren't afraid of AI. You know how to use Gemini/ChatGPT to work smarter, not harder.
• Organizational Ninja: You live in your calendar and feel a sense of peace when your inbox is organized.
• Platform Explorer: You know where the talent is. You are comfortable navigating job boards and social media to find great people.
• Excellent English: Strong written and verbal communication skills are a must for managing emails and professional invites.
• Process-Oriented: You like following a winning system but have the initiative to suggest a better way if you see one.
• Equipment: MUST PROVIDE YOUR OWN EQUIPMENT AND A RELIABLE HIGH-SPEED INTERNET CONNECTION suitable for video calls.

Communicate, Communicate, Communicate

We don't expect perfection. But we do expect radical transparency. Whether it's progress or roadblocks keep your team in the loop.

Safe to Speak, Safe to Speed

Silence is the only failure. We trust you to raise Red Flags early, asking for help is a sign of strength, not weakness. Do not slow down to protect your work; efficiency leads to growth, not job loss. We reward those who expose problems fast so we can solve them together.

Integrity Over Profits

Integrity over shortcuts. We back the long game our people and our standards come first.

SMART Rocks and Milestones

Everyone owns a Rock that aims us toward the company vision. Keep them SMART. We track real movement, not just activitymilestones are the measure of success and progress.

Stay Balanced

A business isn't just one department - it's an ecosystem. Everything must work together in a healthy, smart, and sustainable way. Leaning too far in one direction throws off the balance. And don't forget: slip in some fun along the way.